[D. Decision on Proposed Revisions and Renaming of Board Policy 20-0037-000 Health and Wellness, Mr. Joseph Harbert, Director of Health and Wellness, Ms. Kristen Sudzina, Supervisor of Food and Nutrition, and John E. Burke, Esq., Deputy General Counsel ]

HEALTH AND WELLNESS.

MISTER HERBERT, MISS SUSANNA AND MISTER BURKE, I APOLOGIZE FOR MESSING UP YOUR NAME.

THANK YOU. GOOD EVENING.

PRESIDENT MUELLER, VICE PRESIDENT, SCHOOL BOARD MEMBERS, AND SUPERINTENDENT OLSON AT THE BOARD MEETING ON MARCH 27TH, 2023, YOU WERE PRESENTED WITH REVISIONS TO THE EXISTING WELLNESS POLICY.

ONE OF THOSE REVISIONS WAS TO RENAME THE POLICY TO HEALTH AND WELLNESS POLICY.

OTHER REVISIONS WERE MADE TO ALIGN WITH STATE STANDARDS AND PROVIDE CONSISTENCY AND CLARITY WITH SCHOOL OPERATIONS.

THE REVISED POLICY WAS POSTED FOR THE 30 DAY PUBLIC COMMENT PERIOD.

WE RECEIVED ONE PUBLIC COMMENT AND NOW THE POLICY IS BACK TO THE BOARD THIS EVENING FOR A VOTE.

THERE HAVE BEEN NO CHANGES TO THE POLICY AS INITIALLY PRESENTED AND YOU WERE PROVIDED WITH COPIES OF THAT POLICY IN ADVANCE OF THE MEETING.

WITH THAT, I TURN IT BACK TO THE BOARD FOR A VOTE.

MAY I HAVE A MOTION AND A SECOND? MADAM CHAIR, SHOULD WE TAKE MAKE COMMENTS PRIOR TO THE MOTION OR.

NORMALLY THE DISCUSSION IS OPENED UP AFTER AFTER THE MOTIONS.

SO CAN I HAVE A MOTION AND A SECOND? I MOTION TO TO DISCUSS THE POLICY.

I THINK WE NEED A MOTION TO APPROVE.

THE MOTION IS TO APPROVE THE POLICY.

MOTION TO APPROVE THE POLICY.

DO I HAVE A SECOND? A SECOND. THANK YOU, MRS ALVAREZ.

OKAY. UM, YEAH, I JUST HAD ONE COMMENT, AND THIS IS ONE OF MY STANDARD COMMENTS WITH A LOT OF THESE POLICIES, ESPECIALLY WHEN THEY PERTAIN TO HEALTH AND WELLNESS AND AND OTHER THINGS, IS, IS HAVING SOMETHING IN THERE THAT SAYS THAT IT WILL BE IN COORDINATION WITH THE PARENTS.

AND SO FOR THE HEALTH AND WELLNESS POLICY AND ON PAGE SIX, PARAGRAPH TWO, I, UM, IT SAYS THAT THE HARFORD COUNTY PUBLIC SCHOOLS HAS PARTNERED WITH OUTSIDE MENTAL HEALTH AGENCIES TO PROVIDE SCHOOL BASED MENTAL HEALTH SUPPORT TO STUDENTS IN GRADES K THROUGH 12.

I WOULD REQUEST THAT WE ADD THAT THE PARENTS, SOMETHING ABOUT THE PARENTS BEING IN CONTACT WITH.

AND THEN WHEN THERE'S.

WHEN THERE'S. I AM SUCH PARTNERING.

BUT THOSE ARE LIKE THIRD PARTY HEALTH CARE.

SO IT'S IT'S LIKE A THERAPIST OFFICE SENDING A THIRD PARTY THERAPIST INTO THE SCHOOL SO THAT THE STUDENT HAS ACCESS TO HEALTH CARE IN THE BUILDING. AND I AND SO THAT WOULD HAVE TO GO THROUGH THE SCHOOL CAN'T.

AND I WOULD REQUEST THAT BE EXPLICITLY STATED THAT WAY.

SURE. WE CAN RESPOND TO THAT COMMENT OR I NOTICE YOU WOULD LIKE TO SAY SOMETHING AS WELL.

I WASN'T SURE WHAT I SHOULD GO.

OKAY. THANK YOU.

YOU WANT TO GO AHEAD FIRST AND THEN.

SURE. THANK YOU. I THINK MR. HARBERT COULD COULD SPEAK TO THAT QUESTION.

YES. SO IN RELATION AND WE'VE HAD SOME CONVERSATION AROUND THIS IN OUR SCHOOL BASED WHEN WE MAKE REFERRALS TO SCHOOL BASED MENTAL HEALTH PROVIDERS, THE FIRST STEP IS PARENT COMMUNICATION.

AND THE GUIDANCE IN THAT IS IF THE PARENT IS NOT WILLING TO BE A PART OF IT OR IS NOT INTERESTED, THE REFERRAL CANNOT HAPPEN.

THEY ARE LITERALLY THE FIRST STEP IN THE REFERRAL PROCESS.

THERE'S AN INTAKE THAT HAPPENS WITH THE PROVIDER AND THE PARENT AND THAT GUIDANCE IS GIVEN TO OUR TO OUR STAFF IN ORDER TO MAKE A REFERRAL.

THOSE ARE THE GUIDELINES THAT THEY FOLLOW.

AND I JUST WANTED TO GO ON THE MINUTES AND ON THE RECORD THAT I'VE MADE A REQUEST TO ADD THE PARENTS INTO THE POLICY, TO ADD IT EXPLICITLY OR REFER

[00:55:07]

TO THOSE SUCH PROCEDURES.

IS THAT JUST IMPLIED OR IS THAT SOMETHING IS THERE IN WRITING ANYWHERE THAT THAT IS STATED? IT'S IN WRITING. EVERY SUPPORT STAFF RECEIVED THAT DOCUMENTATION AND I CAN READ IT FOR YOU RIGHT HERE.

AND I CAN I CAN SEND IT TO YOU AFTERWARDS.

THAT'D BE GREAT. THE FIRST THING IN CONSIDERATION FOR FAMILY IS THE FAMILY INTERESTED IN OR DO THEY SUPPORT A REFERRAL TO SCHOOL BASED MENTAL HEALTH? DOES THE FAMILY UNDERSTAND THEY MUST PARTICIPATE IN THE INTAKE PROCESS AS WELL AS FAMILY MEETINGS AS RECOMMENDED? WHAT BARRIERS BARRIERS EXIST THAT PREVENT THE FAMILY FROM ACCESSING SERVICES IN THE COMMUNITY? WHAT, IF ANY, COMMUNITY SUPPORTS ARE CURRENTLY BEING ACCESSED? WOULD THE FAMILY BETTER BE SERVED BY A REFERRAL TO A CASE MANAGEMENT SERVICES? SO JUST TO GIVE YOU AN IDEA, WE HAVE 38, ROUGHLY 38,000 STUDENTS IN HARFORD COUNTY PUBLIC SCHOOLS.

OF THAT, ABOUT 1000 OF THOSE STUDENTS RECEIVE SUPPORT THROUGH SCHOOL BASED MENTAL HEALTH.

A VAST MAJORITY OF THOSE FAMILIES ARE REACHING OUT TO THE SCHOOLS, ASKING FOR HELP.

THERE ARE SITUATIONS WHERE AT THE SCHOOL LEVEL, THEY MAY SEE THE NEED.

THE NEXT STEP IN THAT PROCESS IS TO REACH OUT AND TALK TO THE PARENT.

BUT I WOULD SAY A HIGH AMOUNT OF THOSE ARE FAMILIES REACHING OUT TO THE SCHOOLS BECAUSE FOR FOR WHATEVER REASON, THERE MAYBE THERE'S THINGS THAT ARE LIMITING THEIR ACCESS IN EVERY DAY.

SO THEY HAVE THE OPPORTUNITY TO SEEK THAT SUPPORT DURING THE SCHOOL DAY.

PARENTS NEED TO UNDERSTAND THOSE.

PARENTS UNDERSTAND THAT STUDENTS WILL BE PULLED FROM CLASS AND THEY HAVE THE OPPORTUNITY TO MAKE THAT WORK UP.

IT'S EXCUSED TIME, BUT THOSE ARE ALL THINGS TO BE CONSIDERED.

IDEALLY, WE LIKE FAMILIES TO SEEK THAT SUPPORT OUTSIDE OF THE SCHOOL DAY, BUT FOR SOME OF OUR FAMILIES, IT'S JUST NOT ATTAINABLE AND THAT'S WHY WE WORK WITH THEM.

THANK YOU, BRUCE. SO, IN OTHER WORDS, THIS IS THE POLICY AND YOU HAVE THE PROCEDURES IN PLACE TO TAKE CARE OF THE QUESTION.

YEAH. AND I THINK WHERE WHEN WE BROUGHT THIS UP AND TALKED THROUGH IT, MY THOUGHTS ON THE POLICY IS A GENERAL OVERVIEW.

WHEN WE GET INTO THE PROCEDURES OR THE DAY TO DAY EXPECTATIONS, THAT'S MORE OF AS A SUPERVISOR OVER A PSYCHOLOGIST OR A SOCIAL WORKER OR A COUNSELOR.

THIS IS HOW YOU MUST DO YOUR JOB.

EVERY ONE OF THOSE SUPPORT STAFF RECEIVED THIS DOCUMENTATION IN ORDER TO HELP ASSIST THEM WHEN CONSIDERING SCHOOL BASED MENTAL HEALTH SERVICES.

THESE ARE THE CONSIDERATIONS THAT MUST HAPPEN.

AND AS I'VE SAID, IF WE HAD A SUPPORT STAFF THAT'S MAKING A REFERRAL WITHOUT A PARENT'S AWARE, THE FIRST STEP IN THAT PROCESS IS THE SCHOOL BASED MENTAL HEALTH PROVIDER IS GOING TO CONTACT THE PARENT.

SO THE EXAMPLE I GIVE, I'LL GO BACK TO MY ADMINISTRATOR DAYS.

IF I HAVE A TEACHER THAT HAD A CONCERN WITH A STUDENT AND THEY WRITE A REFERRAL, MY FIRST QUESTION IS ALWAYS, I HOPE I'M NOT THE FIRST PHONE CALL TO THE PARENT BECAUSE I'M GOING TO HAVE A PROBLEM WITH THAT, MUCH LIKE I WOULD HAVE A PROBLEM IF WE'RE MAKING REFERRALS WITHOUT PARENTS AWARENESS BECAUSE THEY ARE GOING TO BE THE FIRST PERSON TO FIND OUT ABOUT IT. SO IT WOULDN'T MAKE SENSE TO MAKE A REFERRAL WITHOUT THE PARENTS BEING INVOLVED BECAUSE THEY HAVE TO BE WILLING TO BE INVOLVED IN THAT INTAKE PROCESS AND ALL THE NEXT STEPS THAT ARE IN PLACE FOR THAT.

JUST ONE MORE QUESTION. I'M SORRY.

SO IN ORDER FOR A STUDENT TO PARTICIPATE, A PARENT HAS TO BASICALLY SIGN DOCUMENTATION.

ABSOLUTELY. AND AND BE INVOLVED IN THAT PROCESS.

OKAY. ARE THERE ANY OTHER QUESTIONS OR COMMENTS? I JUST HAVE A COMMENT ON SECTION A, SECTION H ON PAGE FOUR OF SIX.

IT SAYS ALL SCHOOLS SHALL PURSUE AND CULTIVATE PARTNERSHIPS WITH FAMILIES.

IS THAT WHERE YOU'RE ALLUDING TO THE FAMILY INVOLVEMENT AND RELATIONSHIP? AND THEN IN THE PROCEDURES IT DIVES IN MORE SPECIFICALLY TO GET THE PARENTS PERMISSION? I MEAN, THAT'S THE ONLY SPOT IN THE PROCEDURE THAT I SEE THAT IT'S ALLUDED TO THE FAMILIES, WHICH IS THE PARENT.

WHICH PAGE ARE YOU REFERRING TO, MR. CARTER? PAGE FOUR OF SIX.

PAGE FOUR OF SIX H.

COMMUNITY INVOLVEMENT. OH, I'M SORRY.

I'M LOOKING AT. I'M SORRY.

I'M LOOKING AT THE. MY MY APOLOGIES.

IT'S RIGHT UNDER THE PARAGRAPH I WAS REFERRING TO.

RIGHT? YEAH. THERE IT IS.

IT'S H. FAMILY AND COMMUNITY INVOLVEMENT POLICY THAT WAS AMENDED FOR 1017.

THAT? NO, I'M ACTUALLY LOOKING AT PAGE SIX OF SIX ON THE NEW POLICY.

IT'S NOT HIGHLIGHTED.

IT SAYS FAMILY COMMUNITY INVOLVEMENT.

YEAH. PAGE SIX OF SEVEN.

RIGHT? YES.

AND I'M THINKING THAT'S WHERE WE'RE ALLUDING TO THE PARENTS.

SURE. THAT THAT HAS NOT BEEN ADJUSTED IN THERE, BUT.

[01:00:01]

BUT THE PROCEDURE REQUIRES THE SIGN OFF.

YES. OKAY.

HEARING NO FURTHER DISCUSSION, I'M GOING TO ASK ALL THOSE IN FAVOR.

PLEASE SIGNIFY BY SAYING YES.

YES. YES. YES.

OPPOSED. MOTION CARRIES.

THANK YOU. THANK YOU.

HEATHER, YOU'RE UP. I'M SORRY.

THAT PROBABLY WASN'T THE RIGHT WAY TO DO THAT.

DECISION ON PROPOSED REVISIONS OF BOARD POLICY TEN DASH 0002-000.

[E. Decision on Proposed Revisions of Board Policy 10-0002-000 Harford County Board of Education Citizen Advisory Committees, Ms. Heather Kutcher, Executive Director of Curriculum, Instruction, & Assessment and John E. Burke, Esq., Deputy General Counsel ]

HARTFORD COUNTY BOARD OF EDUCATION CITIZEN ADVISORY COMMITTEES.

MISS HEATHER KUTCHER AND MR. JOHN BURKE.

GOOD EVENING AGAIN, BOARD MEMBERS AND DR.

BOLTON AT THE BOARD MEETING ON MAY 8TH, 2023, YOU WERE PRESENTED WITH REVISIONS TO THE HARTFORD COUNTY BOARD OF EDUCATION CITIZEN ADVISORY COMMITTEE'S POLICY. THESE REVISIONS WERE THE RESULT OF A REVIEW OF THE CURRENT POLICY BY VARIOUS CITIZEN ADVISORY COMMITTEE LEADERS.

THE REVISED POLICY WAS POSTED FOR THE 30 DAY PUBLIC COMMENT PERIOD.

WE RECEIVED ONE PUBLIC COMMENT AND NOW IT'S BACK TO THE BOARD THIS EVENING FOR A VOTE.

THERE HAVE BEEN A FEW REVISIONS TO THE POLICY THAT WAS PRESENTED TO YOU ON MAY 8TH, 2023.

THESE REVISIONS ARE NON SUBSTANTIVE, SO THE POLICY DOES NOT NEED TO BE POSTED AGAIN FOR ANOTHER 30 DAY PUBLIC COMMENT PERIOD.

THESE REVISIONS WERE INCLUDED IN THE POLICY THAT WAS PROVIDED TO YOU IN ADVANCE OF TONIGHT'S MEETING.

I'D LIKE TO TURN IT OVER TO MS..

KUTCHER TO BRIEFLY EXPLAIN THESE REVISIONS TO YOU.

THANK YOU, MR. BURKE. GOOD EVENING.

SO AS MR. BURKE STATED, WE DID INCORPORATE SEVERAL OF THE CHANGES SUGGESTED WITHIN THE PUBLIC COMMENT.

SO WE DID UPDATE LANGUAGE PERTAINING TO THE DISSEMINATION OF INFORMATION REGARDING THE MEETINGS.

WE ADDED SOME LANGUAGE TO CLARIFY THAT THE SELECTION OF MEMBERS AND THE WORK OF THE COMMITTEES WOULD BE RELEVANT TO THE PURPOSE AND SPECIFIC CHARGE OF THE COMMITTEE.

AND WE ALSO REMOVED ONE STAFF PERSON WHO WAS NOTED AS BEING PART OF THE SELECTION OF EVERY COMMITTEE SINCE THE FLEXIBILITY OF AN HCP STAFF COORDINATOR WAS ALREADY PROVIDED FOR WITHIN THE POLICY CHANGES WE DID NOT MAKE WERE NOT MADE FOR TWO MAIN REASONS.

THE CHANGE WAS EITHER ALREADY IMPLIED IN THE OPENING PARAGRAPH OF THE POLICY OR THE CHANGE WOULD NOT ALIGN WITH THE REQUIREMENTS AROUND CITIZENS ADVISORY COMMITTEES.

WITH THAT. DR. MUELLER, WE TURN IT BACK TO THE BOARD FOR A VOTE.

THANK YOU. DO I HAVE A MOTION TO APPROVE THE POLICY FOR THE HARFORD COUNTY BOARD OF EDUCATION CITIZEN ADVISORY COMMITTEE? THIS IS PATRICE RICARDI.

I MOVE TO APPROVE THE REVISIONS OF THE BOARD POLICY.

TEN 0002-000 HARFORD COUNTY BOARD OF EDUCATION CITIZEN ADVISORY COMMITTEE.

THANK YOU. DO I HAVE A SECOND? I SECOND. THANK YOU.

ALL THOSE IN FAVOR, PLEASE SIGNIFY BY SAYING YES.

MADAM CHAIR, CAN WE COMMENT ON THE POLICY? EXCUSE ME. GO AHEAD, MRS. ALVAREZ. OKAY.

FORGIVE ME, HEATHER, IF I'M.

TRYING TO KEEP ALL OF THE POLICIES STRAIGHT.

THERE WAS ONE POLICY THAT TALKED ABOUT THE APPOINTMENT OF THE CITIZEN ADVISORY GROUP.

IS THAT A SEPARATE POLICY FROM THIS THAT SAID THAT THAT THE MEMBERS FOR THAT COMMITTEE WOULD BE APPROVED BY THE BOARD AND AT THE END OF JULY? IS THAT THIS POLICY OR ANOTHER POLICY? THAT'S THIS POLICY.

OKAY. AND I'M NOT FINDING THAT IN HERE.

DID THAT GET DELETED? KNOW THAT THAT CHANGE WAS NOT MADE.

WE DID SHARE WHEN WE BROUGHT THE POLICY THE FIRST TIME WE HAD THE ADDITIONAL SUPPORTING PROCEDURES THAT DID INCLUDE THE TIMELINE THAT HAD BRINGING THE COMMITTEE MEMBERS TO THE BOARD. RIGHT.

AND BUT THERE WAS A DATE OF THE END OF JULY, AND I'M NOT FINDING THAT.

CAN YOU IS IT POSSIBLE FOR YOU TO TELL ME WHERE THAT IS IN THIS POLICY? THAT DATE IS NOT INCLUDED IN THE POLICY.

THAT WAS THE TIMELINE THAT WE CREATED TO SUPPORT THE POLICY.

SO WE UPLOADED THAT TO THE BOARD EXHIBITS WHEN WE PRESENTED IT ORIGINALLY ON MAY.

EIGHTH. THANK YOU.

OKAY. SO.

SO IT LOOKS LIKE THERE'S QUITE A BIT OF THE TIMELINE INFORMATION IS BEING REMOVED FROM THE POLICY

[01:05:05]

AND. THE ONLY TIMELINE PIECE THAT WE'RE REMOVING.

SO THE YELLOW WITH THE STRIKETHROUGH IS WHAT WE REMOVED.

SO JUST THAT THE PRESENTATIONS WOULD OCCUR IN THE FALL.

WE DID TAKE THAT OUT. SO IT'S A YEARLY PRESENTATION, BUT THAT WOULD ALLOW, I THINK THAT SAME NIGHT THE SPECIAL EDUCATION CITIZENS ADVISORY COMMITTEE PRESENTED AND THAT WAS A SPRING PRESENTATION.

SO WE JUST WANTED TO OPEN UP THAT FLEXIBILITY SO THE PRESENTATIONS WOULD STILL BE AT LEAST YEARLY, BUT IT WOULD FOLLOW A MORE NATURAL CADENCE OF THE WORK OF THE COMMITTEE.

IT WOULD ALSO PREVENT ALL OF THE COMMITTEES FROM PRESENTING, PERHAPS AT ONE PARTICULAR BOARD MEETING THAT WE COULD SPREAD THAT OUT WHERE IT MADE SENSE WITH THE WORK.

OKAY. AND NOW THE THE APPOINTMENTS FOR THE COMMITTEE, WHERE WOULD THAT TAKE PLACE? I UNDERSTAND. I YOU KNOW, AT THAT SAME MEETING, I BELIEVE WE WE HAD SENT OUT FOR PUBLIC A PUBLIC ANNOUNCEMENT AND WE'VE COLLECTED NAMES.

AND SO WHEN WILL THE THE COMMITTEE BE THE BE PRESENTED TO THE BOARD FOR APPROVAL? AND I DON'T SEE ANYTHING IN THIS POLICY TO STATE THAT.

THE POLICY DIDN'T INCLUDE A TIMELINE FOR THAT.

IT INCLUDES ONE, TWO AND THREE YEAR APPOINTMENTS.

SO OUR CYCLE WILL ACTUALLY BE BRINGING THOSE TO THE JUNE 26TH BOARD MEETING FOR THE NEXT SCHOOL YEARS.

DIFFERENT CITIZENS ADVISORY COMMITTEES.

WE HAVE THAT INFORMATION COLLECTED, BUT THIS POLICY ITSELF DOES NOT SPECIFY THAT WE HAVE THAT IN THE PROCEDURES THAT SUPPORT THIS.

OKAY. SO THAT'LL ACTUALLY BE THE NEXT MEETING, RIGHT? IS THAT. YEAH. OKAY.

AND LET ME JUST MAKE SURE.

SO I THINK THAT KIND OF.

OH, I WOULD LIKE TO MAKE A REQUEST THAT THAT WE FIND SOME VERBIAGE TO PUT INTO THIS POLICY TO. HAVE CHARTERS.

IS THAT IN THE PROCEDURE OR IS THAT YOU KNOW, BECAUSE I HAVE NOT I'M NOT FINDING THAT THE THE THAT THE ADVISORY COMMITTEES HAVE ESTABLISHED CHARTERS.

SO IT'S HARD FOR ME AS A BOARD MEMBER TO UNDERSTAND WHAT THE GOALS OF THE OF THE OF THE COMMITTEE IS, WHO THE MEMBERS OF THE COMMITTEES ARE. IF I HAVE QUESTIONS AND IT'S GETTING THAT INFORMATION WOULD BE IS IS QUITE DIFFICULT.

SO YOU KNOW COMMITTEES TYPICALLY, AS YOU KNOW USUALLY HAVE SOME KIND OF CHARTER THAT WOULD INCLUDE THINGS LIKE MEMBERS GOALS, SOME KIND OF TIMELINE OR SCHEDULE SO THAT, YOU KNOW, THE BOARD MEMBERS WOULD WOULD HAVE A LITTLE BIT OF INFORMATION TO TO IF THEY HAD QUESTIONS, THEY WOULD KNOW WHO TO GO TO.

SO I'D LIKE TO MAKE A REQUEST THAT WE ADD SOME VERBIAGE TO THAT EFFECT.

THANK YOU. THAT'S MY QUESTIONS.

SO CAN I ASK A QUESTION? OF COURSE. SO WE'VE ALREADY GOT THE POLICY PRESENTED TO MAKE MODIFICATION TO THE POLICY.

IT WOULD HAVE TO BE SENT OUT FOR ANOTHER 60 DAYS.

AM I UNDERSTANDING THAT CORRECTLY? IT WOULD HAVE TO. FIRST THERE WOULD BE A MOTION AND A VOTE THIS EVENING.

AND IF IT PASSES, THEN THE NEW CHANGE, BECAUSE IT WOULD BE SUBSTANTIVE, WOULD GO OUT FOR ANOTHER 30 DAY PUBLIC COMMENT PERIOD.

I WAS WONDERING IF MS..

KUTCHER WOULD LIKE TO RESPOND TO THAT.

IS THAT SOMETHING THAT YOU WOULD FIND IN THE PROCEDURE AND WOULD THAT SATISFY YOUR REQUEST TO PUT.

BECAUSE I BELIEVE THAT THERE ARE MANY DIFFERENT COMMITTEES, SOME BIG SOME SMALL ON THE HONESTLY, I THOUGHT IT WAS ON THE WEBSITE.

I'M LOOKING AT CAREER AND TECHNOLOGY EDUCATION.

I'M LOOKING AT THE CONTACT THE PERSON TO CALL AND I'M LOOKING AT WHAT THE MEMBERS ARE CHARGED WITH.

I DON'T SEE MEMBERS OF THOSE COMMITTEES LISTED IN THE MINUTES THERE.

IN THE MINUTES, MAYBE THAT'S SOMETHING WE ADD TO THE WEBSITE.

SO THEY WOULD BE LISTED, BUT I THINK THAT INFORMATION IS THERE ON THE WEBSITE.

BUT I DON'T MEAN TO INTERFERE, IT'S JUST THANK YOU FOR FOR BRINGING THAT OUT.

IT DOESN'T SAY CHARTER PER SE, BUT IT SAYS WHAT THE ROLE OF EACH OF THOSE COMMITTEES ARE, WHO THE PERSON CHARGED WITH THAT COMMITTEE IS AS A CONTACT POINT.

AND THE ONLY THING I'M MISSING SEEING MISSING ARE IS A LISTING OF THOSE COMMITTEE MEMBERS.

I DON'T NECESSARILY KNOW.

COMMITTEE MEMBERS MIGHT WANT THEIR PUBLIC INFORMATION AND PHONE NUMBERS PRESENTED ON A WEBSITE, SO MAYBE THAT HAS SOMETHING TO DO WITH IT.

BUT ANYWAY, SORRY FOR THE INTERJECTION.

NO, THAT'S OKAY.

I KNOW THAT MRS. ALVAREZ WANTS CHARTERS FOR EVERY COMMITTEE, AND I THINK THAT'S A BIGGER ISSUE THAN JUST LOOKING AT THIS POLICY.

YOU'RE LOOKING AT ONE POLICY, BUT CORRECT ME IF I'M WRONG BECAUSE YOU'VE SAID THIS BEFORE.

THAT IS CORRECT. THAT IS CORRECT.

I THINK THAT EACH COMMITTEE SHOULD HAVE AT LEAST SOME FORM OF A CHARTER THAT IDENTIFIES THE MEMBERS, THE GOALS AND THE AND THE TIMELINE THAT THAT IS THAT THEY

[01:10:10]

ARE GOING TO USE TO ADDRESS THOSE GOALS AND THE TERMINATION POINT OR MAYBE THE TERMINATION POINT IS WHEN WE GET GET DONE THESE THINGS, YOU KNOW, BUT THERE SHOULD BE SOMETHING ESTABLISHED FOR EACH COMMITTEE.

YES, THAT IS CORRECT. MA INTERJECTS OVER THAT.

SOMETIMES IT'S NOT UP TO US.

I BELIEVE IT'S MA. I MEAN, YES.

AND SO THE CITIZENS ADVISORY COMMITTEES THAT WE DO HAVE, THEY ARE GOVERNED BY MA, WHICH TELLS THE THE THE PROCESS, WHICH TELLS THE REQUIREMENTS FOR MEMBERSHIP IN MANY CASES AND DOES DIRECT THE WORK.

WE DO HAVE OTHER SUPPORTING DOCUMENTS FOR MANY OF THESE COMMITTEES, NOT ALL OF WHICH COME OUT OF THE CURRICULUM OFFICE THAT WE CAN CERTAINLY INCLUDE ON THE WEBSITE. SO THAT'S MORE PUBLIC FACING.

WE CAN ABSOLUTELY ADD THOSE.

YEAH. AND YEAH, THANK YOU PATRICE, FOR, FOR PUTTING THAT OUT.

I WAS AWARE THAT THERE ARE SOME ONGOING COMMITTEES THAT ARE REQUIRED BY COMAR, BUT EVEN EVEN THOSE SHOULD HAVE LIKE WHAT THE PURPOSE IS AND SOME KIND OF, YOU KNOW, AND A LIST OF THE MEMBERSHIP FOR THOSE COMMITTEES.

SO THEY SHOULD HAVE.

SO I DO BELIEVE THAT WE SHOULD HAVE A CHARTER OF SOME SORT FOR EACH ONE OF THEM.

AND IT DOES SEEM LIKE THERE'S MORE INFORMATION BEING ACTUALLY ADDED TO THE WEBSITE, YOU KNOW, AS WE'VE BEEN WORKING ON MAKING SURE I CAN SEE THAT.

THANK YOU. GOOD JOB.

THANK YOU. SO BUT RIGHT NOW, WHAT WE HAVE IN FRONT OF US IS A MOTION TO ACCEPT THE CHANGES ON THIS POLICY.

AND THAT HAS BEEN MADE AND BEEN SECONDED.

SO THE DISCUSSION SHOULD BE AROUND WHAT'S HAPPENING WITH THIS POLICY, NOT THE BIGGER PICTURE OF ADDING CHARTERS TO EVERY COMMITTEE THAT WE HAVE.

NOTWITHSTANDING. THIS POLICY DOES ADDRESS COMMITTEE ISSUES.

SO. ONE MY MY MOTION.

I GUESS MY MOTION IS THAT WE ADD VERBIAGE TO THIS POLICY THAT STATES THAT WE HAVE A CHARTER ESTABLISHED.

SO THE MOTION THAT'S ON THE FLOOR IS TO ACCEPT THIS POLICY.

IT HAS BEEN MADE AND SECONDED, SO WE NEED TO VOTE ON THAT FIRST.

IF YOU WANT TO MAKE ANOTHER MOTION AT SOME POINT TO CHANGE ALL OF OUR COMMITTEES TO HAVE CHARTERS, THEN THAT'S ANOTHER ISSUE.

BUT RIGHT NOW WE NEED TO VOTE ON THE MOTION THAT'S ON THE FLOOR.

AND YEAH, I GUESS I NEED TO READ ROBERT'S RULES A LITTLE BIT MORE BECAUSE I GUESS I WANT TO MAKE A MOTION TO AMEND THE MOTION TO, TO ADD ADD VERBIAGE TO THE POLICY.

SO WHO MADE THE ORIGINAL MOTION? OKAY. AND I SECOND, I PERSONALLY DON'T THINK THIS IS THE PLACE TO AMEND THAT POLICY, ALTHOUGH I DO THINK THERE'S A LOT OF VALIDITY IN WHAT YOU'RE SUGGESTING.

SO I DO NOT WANT TO AMEND MY MOTION AT THIS POINT, RESPECTFULLY.

THANK YOU. SO I'D LIKE TO VOTE ON THE MOTION THAT'S ON THE FLOOR.

MS.. RALLO, WOULD YOU DO A ROLL CALL? VOTE ON THIS, PLEASE? MS.. ALVAREZ? I ABSTAIN.

MS.. BRUCE? YES.

MS.. HORN. YES, BUT CAN WE ADD A STIPULATION TO ADDRESS THE CHARTER? THAT'S A DIFFERENT ISSUE.

THAT'S NOT THE MOTION THAT'S ON THE FLOOR.

WE HAVE TO VOTE ON THE MOTION THAT'S ON THE FLOOR.

SO IF YOU WANT TO ABSTAIN OR VOTE NO OR VOTE FOR IT, THAT IS TOTALLY UP TO YOU.

OKAY, THEN I'LL VOTE NO.

DR. HAROLD? YES.

OH, SORRY. I WAS TAKING OVER YOUR JOB.

I APOLOGIZE. I'LL BE QUIET.

VICE PRESIDENT SEWELL I JUST WANT TO CLARIFY THAT WE ARE VOTING TO ACCEPT THE POLICY AS PRESENTED HERE, RIGHT? YES, THAT'S WHAT WE'RE DOING. OKAY.

YES. PRESIDENT MUELLER.

YES. MOTION PASSES.

THANK YOU. SO THE NEXT THING ON THE AGENDA IS A TEN MINUTE BREAK.

SO WE HAVE A TEN MINUTE BREAK.

COME BACK AT FIVE TO.

SO NEXT WE'RE GOING TO HAVE ITEM F PRESENTATION OF EDUCATION SPECIFICATION FOR THE COMBINATION, HARFORD ACADEMY AND

[F. Presentation of the Education Specification for the Combination Harford Academy and Elementary School, Mr. Cornell Brown, Assistant Superintendent for Operations, Ms. Patti Jo Beard, Executive Director of Facilities Management, Mr. Chris Morton, Supervisor of Planning and Construction, and Ms. Missy Valentino, Facilities Planner ]

ELEMENTARY SCHOOL.

CORNELL BROWN, PATTY, JOE BEARD, CHRIS MORTON AND MISSY VALENTINO.

THE DREAM TEAM.

PLEASE COME FORWARD.

[01:15:13]

GOOD EVENING, PRESIDENT MUELLER, VICE PRESIDENT SEWELL, MEMBERS OF THE BOARD.

SUPERINTENDENT BOSTON.

MY NAME IS QUINN O'BRIEN. I'M THE ASSISTANT SUPERINTENDENT FOR OPERATIONS.

JOINING ME, WE HAVE MISS PATTY JO BEARD.

SHE'S OUR EXECUTIVE DIRECTOR OF FACILITIES MANAGEMENT.

MR. CHRISTOPHER MORTON.

HE'S OUR SUPERVISOR OF FACILITIES OVER PLANNING AND CONSTRUCTION.

AND MISS MR VALENTINO, OUR FACILITY PLANNER.

WE'RE ACTUALLY HERE FOR TWO PRESENTATIONS, BUT OUR FIRST WILL BE OUR FIRST PRESENTATION FOR OUR EDUCATIONAL SPECIFICATIONS FOR THE HARTFORD ACADEMY SCHOOL. OUR EDUCATIONAL SPECIFICATIONS IS A PROCESS AND OUR PLANNING IS A PROCESS AND OUR PLANNING PHASES WHERE WE LOOK AT THE PROGRAM REQUIREMENTS FOR FACILITY AND WE MEET WITH INTERNAL AND EXTERNAL STAKEHOLDERS TO GO OVER THE REQUIREMENTS FOR THE BUILDING.

THE EDUCATIONAL SPECIFICATIONS ARE USED TO ASSIST OUR DESIGN TEAM AND THE DESIGN OF THE FACILITY AND IS USED SO THAT WE CAN CREATE THE CONSTRUCTION DOCUMENTS THAT WILL BE USED WHEN WE BID THE PROJECT.

IT'S SOMETHING THAT WE NEED TO GET BOARD APPROVAL.

SO TONIGHT IS DISCUSSION ONLY WHERE WE'LL PRESENT AND DISCUSS THE EDUCATIONAL SPECIFICATIONS.

AND THEN AT OUR NEXT BOARD MEETING WILL BE BACK BEFORE THE BOARD ASKING FOR THE BOARD'S APPROVAL FOR THE DOCUMENT SO THAT WE CAN MOVE FORWARD IN A PROCESS TO SUBMIT IT TO THE STATE AND CAN CONTINUE WITH THAT PLANNING PHASES.

ONE THING I'D LIKE TO NOTE IS WITH THIS PROJECT, AS YOU KNOW, WE'VE BEEN WORKING ON PLANNING AND SITE SITE PLAN APPROVAL WITH THE STATE AND YOU KNOW THAT THE SACHSE ROAD PROPERTY IS OUTSIDE OF THE STATE'S PRIORITY FUNDING AREA.

AND WE'VE BEEN WORKING WITH OUR LOCAL GOVERNMENT TO LOOK AT OTHER SITES THAT WOULD BE WITHIN THE DEVELOPMENT ENVELOPE THAT SERVED BY PUBLIC UTILITIES AND THINGS OF THAT NATURE.

SO THAT PROCESS IS ONGOING.

SO WHEN YOU LOOK AT THE COUNTY EXECUTIVE'S BUDGET, IT SHOWS THE PROJECT BEING PUSHED OUT A YEAR.

SO I JUST WANTED TO BRING THAT UP AND THAT'S PART OF THE PROCESS.

SO WE ARE ON TRACK TO FINISH THE EDUCATIONAL SPECIFICATIONS PROCESS.

WE WORK WITH THE LOCAL GOVERNMENT TO FIND A SUITABLE SITE, WORK WITH THE STATE AND THEN MOVE FORWARD FROM THERE.

SO WITH THAT, I'LL TURN IT OVER TO MS..

VALENTINO, AND SHE'S GOING TO TAKE US THROUGH TONIGHT'S PRESENTATION.

AND THE FOUR OF US WERE HERE TO ANSWER ANY QUESTIONS YOU HAVE.

I JUST WANTED TO ADD ONE THING ABOUT THE SITE WORK AND BEING DELAYED.

WE, THE COUNTY EXECUTIVE, DID FUND US FOR PLANNING FOR THE PROJECT.

SO AS SOON AS THAT SITE IS IDENTIFIED, WE ARE ABLE TO MOVE FORWARD INTO THE NEXT PHASE OF THE PROCESS.

SO WE ARE ABLE TO KEEP THAT GOING WITH THAT MOMENTUM GOING WITH THIS PROJECT.

I JUST START OFF WITH A LITTLE BIT OF BACKGROUND.

THIS PROJECT'S BEEN AROUND FOR MANY YEARS NOW.

THE ORIGINAL SCOPE STUDY WAS COMPLETED IN 2009, WHICH WAS 14 YEARS AGO, AND AT THAT TIME THE RECOMMENDATION WAS TO REPLACE THE BUILDING ON ANOTHER SITE.

IT WAS ALSO DETERMINED THAT A PHASED OCCUPIED RENOVATION WAS NOT AN OPTION BECAUSE OF THE STUDENTS THAT THAT SCHOOL SERVES.

WE DID COMPLETE AN UPDATED SITE STUDY IN AUGUST OF 2020, AND THAT'S WHEN THE DECISION WAS MADE TO GO WITH THE CAMPUS HILLS SITE.

AND THEN DURING THE BALANCING ENROLLMENT PLAN APPROVED FEBRUARY OF 22, THAT'S WHEN IT WAS DETERMINED THAT WE COULD ADD ELEMENTARY CAPACITY TO THE PROJECT.

AND THEN AN UPDATED SCOPE STUDY WAS COMPLETED AND APPROVED BY THE BOARD IN SEPTEMBER OF 22 FOR THE COMBINATION HARFORD ACADEMY AND ELEMENTARY SCHOOL. SO WE KIND OF STARTED OFF WITH THE END OF THAT SCOPE STUDY WITH THE BASIC LAYOUT AND IDEA OF WHAT WE WANTED IN THE BUILDING.

BUT OUR NEXT STEPS WERE REALLY TO SIT DOWN AND MEET WITH ALL THE STAKEHOLDERS TO IDENTIFY EXACTLY WHAT THOSE NEEDS ARE AND HOW WE CAN ADDRESS THEM.

I LIKE TO SAY THAT A LOT OF TIMES PEOPLE COME IN WITH AN IDEA AND IT'S A GREAT IDEA, BUT UNFORTUNATELY WE CAN'T DO THAT IN A SCHOOL SETTING.

BUT A LOT OF TIMES IT'S MORE OF THE DISCUSSION ABOUT WHAT PROBLEM ARE THEY TRYING TO SOLVE AND HOW CAN WE GET THERE, HOW CAN WE HELP THEM ACCOMMODATE THAT NEED. FOR EVERYBODY, WE HAD OUR KICKOFF MEETING JANUARY 3RD OF 23 ON THE SPEC COMMITTEE. THERE WERE A LOT OF MEMBERS.

WE HAD OVER 43 MEETINGS TO DISCUSS EACH AND EVERY INDIVIDUAL SPACE, AND I SAY THANK YOU TO EACH AND EVERY ONE OF THESE INDIVIDUALS HERE BECAUSE THEY GAVE

[01:20:06]

THEIR TIME TO SIT IN EACH AND EVERY ONE OF THESE MEETINGS.

WE HAD FACILITIES REPRESENTED, REPRESENTATIVES.

WE HAD TECHNOLOGY REPRESENTATIVES.

WE HAD THE PRINCIPAL, MR. RANDY GEIER OF HARTFORD ACADEMY.

WE HAD AN ELEMENTARY SCHOOL PRINCIPAL AS WELL.

WE ALSO HAD OUR GRIMM AND PARKER ARCHITECTS, AND THEN WE ALSO HAD, BECAUSE OF THE NATURE OF THE FACILITY ITSELF, A LOT OF INVOLVEMENT AND INTEREST FROM THE STATE.

SO WE HAD THREE MEMBERS FROM THE MARYLAND STATE DEPARTMENT OF EDUCATION WHO ARE ALSO SAT IN ON THIS.

ADDITIONALLY, WE HAD A LOT OF CONTRIBUTORS.

EACH MEETING MEANS PULLING IN STAFF CONTENT AREA LEADERS TO REALLY DISCUSS WHAT THE EDUCATIONAL NEEDS ARE FOR THOSE SPACES.

SO ALL OF THESE PEOPLE GAVE THEIR TIME AND DEDICATION TO ACTUALLY SITTING WITH US AND DESCRIBING WHAT THE NEEDS WERE IN THE SPACES.

SO WE DID HAVE A LOT OF INVOLVEMENT.

AND AGAIN, I WANT TO THANK EVERY ONE OF THEM FOR THEIR TIME BECAUSE WE COULDN'T DO WHAT WE DO WITHOUT THEM TELLING US WHAT THEY NEED.

SOME OF THE CHALLENGES WHEN WE STARTED THIS PROCESS WERE THAT WE WERE TRYING TO PUT MULTIPLE PROGRAMS INTO ONE BUILDING.

WE HAD THE PUBLIC DAY SCHOOL AND THEN WE WANTED TO ADD THE ELEMENTARY SCHOOL.

AND THEN ON TOP OF THAT WAS THE MODEL SCHOOL, WHICH ALL ARE GREAT OPPORTUNITIES, BUT IT'S HOW TO HAVE THEM FUNCTIONING WELL WITHIN ONE BUILDING.

WE WERE GETTING A LOT OF CONCERNS AND PUSHBACK FROM BOTH PARENTS AND STAFF OF THE HARFORD ACADEMY.

THEY WERE JUST CONCERNED ABOUT THE DIGNITY AND SECURITY AND SAFETY OF THEIR STUDENTS WHO WERE GOING TO BE IN THE BUILDING EVERY DAY.

WE ALSO HAD A LOT OF SITE RESTRICTIONS.

AS WE SAID BEFORE, WE WERE LOOKING AT A SITE THAT WAS NOT ON PUBLIC UTILITIES, SO THAT REALLY LIMITED THE USE OF THAT SITE.

WE HAD MULTIPLE STAKEHOLDERS, SO WE HAD HARFORD COUNTY PUBLIC SCHOOLS, STAKEHOLDERS FROM DIFFERENT DEPARTMENTS, BUT WE ALSO HAD HARFORD COUNTY PARKS AND RECREATION WHO ARE CONTRIBUTING TO THE GYM SPACES.

BUT AT THE SAME TIME, WE DIDN'T WANT TO BUILD A BUILDING THAT WAS BROKEN UP INTO MULTIPLE AREAS.

YOU REALLY WANT PEOPLE TO FEEL IT'S THEIR COMMUNITY SCHOOL, THAT'S THEIR SCHOOL.

WHEN THEY GO THERE, YOU WANT THEM TO FEEL THE COMMUNITY FEEL OF THAT SCHOOL.

SO THAT WAS SOMETHING THAT WE WERE REALLY LOOKING TO KEEP AS WE'RE WORKING THROUGH THIS PROCESS.

THE PUBLIC DAY SCHOOL.

REALLY, THE PROGRAM IS SERVING STUDENTS FROM 3 TO 21 YEARS OF AGE, WHICH HAD TO BE CONSIDERED IN THE DESIGN AND LAYOUT OF THE BUILDING.

WE BROKE IT OUT INTO THREE SEPARATE CLASSROOM CLUSTERS THAT WERE ORIGINALLY IDENTIFIED IN THE INITIAL PLAN FOR L, ONE FOR ELEMENTARY, ONE FOR MIDDLE AND ONE FOR HIGH.

THE STUDENTS DON'T ACTUALLY WORK THROUGH THE GRADES LIKE A TYPICAL GRADE TRANSITION WOULD BE.

SO YOU REALLY HAVE TO BE FLEXIBLE WITH THOSE SPACES AND HOW THAT LOOKS.

THERE'S 25 MAIN CLASSROOMS, TWO MUSIC CLASSROOMS, TWO ART CLASSROOMS. YOU'LL SEE FOUR PHYSICAL EDUCATION SPACES AND ZERO AQUATIC OR POOL SPACES.

ORIGINALLY, THE THOUGHT WAS TO HAVE THE THERAPEUTIC POOL.

AFTER MEETING WITH STAFF AND DISCUSSING SOME OF THE LIMITATIONS AND THE STAFFING NEEDS FOR HAVING A POOL AND STUDENTS IN THE POOL, THE DECISION WAS MADE TO ADD THE PHYSICAL EDUCATION SPACES TO ALLOW THEM TO HAVE THOSE MOVEMENT SPACES AND TO SUBSIDIZE THAT THROUGH THOSE PROGRAM SPACES.

THERE'S ALSO OCCUPATIONAL THERAPY AND PHYSICAL THERAPY SPACES, SPEECH THERAPY.

ONE OF THE BIG AREAS OF CONTENTION WAS THE MEDIA CENTER.

ORIGINALLY, THE THOUGHT WAS TO HAVE ONE GIANT MEDIA CENTER FOR EVERYONE TO SHARE, AND THE CONCERNS THERE CAME TO BE THAT NOT ALL STUDENTS EVERY DAY CAN HANDLE THAT TYPE OF INTERACTION.

AND IT HAS TO REALLY BE A PLANNED INTERACTION BASED ON THE STUDENTS NEEDS FOR THAT DAY.

SO THE IDEA HERE IS TO REALLY HAVE THAT SEPARATE SPACE, BUT IT'S STILL CONNECTED.

SO WHEN THE TIME IS RIGHT AND WHEN THE OPPORTUNITIES ARE THERE, THEY CAN CONNECT AND JOIN TOGETHER.

WE ALSO HAVE THE INDEPENDENT LIVING SPACES.

THAT'S A LIFE SKILLS CLASSROOM WHICH IS SET UP SIMILAR TO A SMALL APARTMENT, A HOME ECONOMICS AND COOKING CLASSROOM, AND THEN THE CAREER AND VOCATIONAL ROOM, AND THEN ALSO THE SPECIALTY CLASSROOMS, THE HORTICULTURAL AREA OR THE GREENHOUSE, WHICH THEY DO CURRENTLY HAVE AT THE HARTFORD ACADEMY. AND THEN THE TECHNICAL EDUCATION LAB, WHICH IS A GREAT PROGRAM THAT THEY DO DO AT THE HARTFORD ACADEMY, WHERE THE STUDENTS ARE ACTUALLY REFINISHING AND SELLING

[01:25:03]

FURNITURE. AND I JUST LIKE TO MAKE ONE POINT GOING BACK TO THE POLL.

YOU KNOW, WE HAVE A TEXTBOOK OR A PERFECT RELATIONSHIP WITH PARKS AND RECREATION.

WE'RE JOINED AT THE HIP.

SO THEY ATTEND ALL THESE MEETINGS.

WE HAD ASKED THEM IF THEY WERE INTERESTED IN SHARING IN THE POOL AND THEY WEREN'T.

BUT WHEN THEY FOUND OUT THAT WE WERE SWITCHING AND IT WAS DRIVEN BY STAFF DECISIONS, THEY THEY WE DIDN'T ASK THEM.

THEY CAME TO US AND WANTED TO PARTICIPATE IN THE GYM.

SO IT WAS KIND OF A WIN WIN THAT WE COULD DO MORE FOR THE STAFF BUT ALSO GET ADDITIONAL SUPPORT AND REVENUE FROM OUR PARTNERS.

SO I JUST WANT TO SHARE THAT. AND THEY ALSO HAVE AN EXTRA SPACE, NO POOL, BUT MORE SUPPORT.

DOES. I'M SORRY.

I HAVE ONE MORE QUESTION ABOUT THE POOL.

IF DOES THE GYM HAVE OPTIONS THAT WILL GIVE SIMILAR BENEFITS THAT A POOL WOULD HAVE LIKE? YES. SO CURRENTLY THEY DON'T HAVE A LOT OF THE CEILING HOYER LIFTS AND THINGS LIKE THAT THAT WILL BE DESIGNED INTO THIS BUILDING.

THAT BUILDING WAS NOT DESIGNED TO MEET THE NEEDS OF THOSE STUDENTS.

AND IF GIVEN THE EQUIPMENT THAT THEY NEED, THEY'RE ABLE TO PROVIDE THOSE THERAPY SERVICES.

YES. AWESOME. THANK YOU.

THE ELEMENTARY SCHOOL WILL BE SERVING GRADES PRE-K THROUGH FIVE.

AGAIN, IT'S THE CLASSROOM CLUSTER BY GRADE.

THERE WILL BE TWO FULL DAY PRE-K CLASSROOMS, TWO EARLY INTERVENTION CLASSROOMS, 24 CLASSROOMS, GRADES K THROUGH FIVE.

THAT'S FOUR PER GRADE TWO MUSIC CLASSROOMS, ONE ART, ONE LARGE GYMNASIUM THAT WILL HAVE THE DIVIDING CURTAIN BECAUSE PARKS AND REC IS CONTRIBUTING TO THIS PROJECT.

WE WILL HAVE A MIDDLE SIZED GYMNASIUM IN THERE, AND THEN YOU'LL BE ABLE TO DIVIDE THAT INTO TWO GYMNASIUM SPACES.

THEY WILL HAVE AN OCCUPATIONAL THERAPY ROOM, THE SPEECH THERAPY, ONE FOR THE PRIMARY GRADES AND ONE FOR THE INTERMEDIATE GRADES.

AND THEN ONE OF THE BIGGEST LESSONS LEARNED THAT WE'VE LEARNED MORE RECENTLY IS HAVING MORE OF THOSE PULL OUT SPACES.

IT'S SOMETHING THAT IS GROWING MORE AND MORE IN OUR SERVICES THAT WE'RE PROVIDING, SO WE'RE TRYING TO ADD THOSE IN AT EACH GRADE LEVEL SO STUDENTS DON'T HAVE TO TRAVEL TO THE OTHER END OF THE BUILDING TO RECEIVE THEIR PULLOUT SUPPORTS AND SERVICES TO OFFSET THAT.

THE TEACHERS WE HAVE A TEACHER'S WORK ROOM INSTEAD OF A TEACHER PLANNING ROOM, AND THE WORK ROOM IS REALLY AN AREA FOR THEM TO GO IN, MAKE THEIR COPIES, DO THEIR THINGS.

BUT A LOT OF THEIR PLANNING TAKES PLACE IN THEIR CLASSROOMS. EXCUSE ME. THE TWO FULL DAY PRE-K CLASSROOMS. HOW MANY HOW MANY STUDENTS ARE YOU LOOKING TO ACCOMMODATE IN EACH CLASSROOM? TYPICALLY, OUR PRE-K ARE ABOUT 20 STUDENTS.

YEP. SO THAT WOULD BE 40 STUDENTS.

THANK YOU. THE MODEL SCHOOL IS REALLY A NEW AND GROWING PROGRAM HERE.

IT'S ACTUALLY AN AWESOME OPPORTUNITY FOR OUR HIGH SCHOOL STUDENTS AND COLLEGE STUDENTS WHO ARE ASPIRING TO BECOME TEACHERS TO ACTUALLY GET THAT IN CLASSROOM EXPERIENCE WORKING WITH STUDENTS.

THE IDEA HERE WAS WHILE WE'RE WORKING THROUGH THIS PROCESS AND DESIGNING A BUILDING TO DESIGN THAT BUILDING TO ALLOW FOR THOSE INTERACTIONS AND THOSE OBSERVATIONS TO TAKE PLACE, IN THE END, WE CAME OUT WITH ONE LARGE CLASSROOM SPACE WITH A IT'S GOING TO BE A SUITE IN THE BUILDING THAT WILL HAVE THE ONE ONE LARGE CLASSROOM SPACE SO WE CAN HAVE OUR HIGHER EDUCATION PARTNERS IN OR HTTPS STAFF IN AND KIND OF HOLD LARGE GATHERINGS THERE, OR YOU CAN DIVIDE IT UP INTO SMALLER GROUPS.

THEY WILL HAVE A WORK ROOM.

THERE'S SOME OFFICE SPACE FOR THE PROGRAM MANAGERS, BUT ALSO OFFICE SPACE.

THAT'S SHAREABLE FOR HIGHER EDUCATION OFFICE.

SOME OF OUR PARTNERS AND SOME STORAGE.

THERE WILL BE EIGHT ELEMENTARY SCHOOL OBSERVATION ROOMS AND THEN THREE PUBLIC DAY SCHOOL OBSERVATION OBSERVATION ROOMS. I'M SORRY. SO THE THOSE ROOMS ARE ALSO BEING DESIGNED TO BE FLEXED.

WHEN THEY'RE NOT BEING UTILIZED FOR OBSERVATION.

THEY CAN ALSO BE UTILIZED FOR THOSE PULLOUT TYPE SERVICES.

SO BRINGING ALL THAT TOGETHER INTO ONE COMMUNITY WAS THE BIGGEST CHALLENGE.

SOME OF THE ISSUES THAT CAME UP WAS, ONE, SAFETY AND SECURITY.

YOU HAVE PEOPLE COMING IN AND OUT OF THE BUILDING DIFFERENT LEVELS ALL DAY.

JUST HAVING THAT ONE COMMUNITY FEEL, BUT ALSO KEEPING THE DIGNITY AND PRIVACY OF THE STUDENTS SO THAT THEY DON'T HAVE TO WORRY ABOUT SEEING SOMETHING OR BEING AROUND SOMETHING THAT THEY DON'T WANT TO BE AROUND.

ONE OF THE MAIN THING WAS HAVING THAT MAIN SINGLE OFFICE TO GREET EVERYBODY AS THEY COME IN.

[01:30:03]

WE TALKED A LOT ABOUT PUTTING IN OPERATIONAL EFFICIENCY, SO WHEN SOMEONE COMES IN, NO MATTER WHICH PROGRAM YOU'RE WITH, YOU CAN KIND OF BE SORTED AND GUIDED TO WHERE YOU NEED TO BE. HAVING A WAITING AREA, ALSO A CONFERENCE ROOM RIGHT OFF OF THE MAIN ENTRANCE AREA WHERE IF A PARENT COMES IN, THEY NEED TO DISCUSS SOMETHING ABOUT THEIR STUDENT. THEY CAN BE TAKEN RIGHT INTO THERE.

THEY DON'T HAVE TO DO IT AROUND EVERYBODY ELSE THAT'S STANDING THERE BECAUSE IT WILL PROBABLY BE A BUSY OFFICE AREA AND THEN PUBLIC RESTROOMS RIGHT THERE SO THEY CAN ACCESS IT AND STILL BE IN THE LINE OF SIGHT AND NOT WANDERING THROUGH THE BUILDING.

BUT ALSO JUST HAVING THOSE FLEXIBLE CENTRAL COMMUNITY SPACES WAYFINDING THROUGHOUT THE BUILDING.

THERE WILL BE ONE MAIN KITCHEN, BUT TWO CAFETERIAS.

THE THOUGHT THERE WAS THAT, YOU KNOW, STUDENTS CAN BE SEPARATED, BUT ON DAYS WHEN THEY FEEL THAT THEY CAN BE IN WITH THE GENERAL EDUCATION POPULATION, THEY CAN.

AND THE SAME FOR STUDENTS WHO ARE IN THE ELEMENTARY SCHOOL.

WHEN THEY FEEL COMFORTABLE AND WANT TO COME OVER, THEY CAN.

AND THAT CAN BE DECISIONS MADE ON A DAILY BASIS BASED ON THE NEEDS OF THE STUDENTS AND THE STAFF AT THE BUILDING.

WE WILL HAVE INDIVIDUAL MEDIA CENTER SPACES.

THE HORTICULTURAL AREA I TALKED ABOUT EARLIER WITH THE GREENHOUSE THAT ALSO WILL HAVE AN AREA DESIGNED IN SO THAT ELEMENTARY SCHOOLS CAN UTILIZE THAT SO THEY CAN COME IN, THEY'LL HAVE LOWER COUNTERTOPS AND THINGS LIKE THAT TO ACCESS AND BE ABLE TO DO SOME UNITS IN THERE.

AGAIN WITH THE FLEXIBLE OBSERVATION SPACES AND THEN THE PARKS AND REC CONTRIBUTIONS TO SPACES.

IN THE END, THIS IS A BREAKDOWN OF THE SUMMARY OF ALL THE SPACES IN THE BUILDING.

I'D BE HAPPY TO ANSWER ANY QUESTIONS ABOUT ANY OF THEM.

I WON'T READ THROUGH EACH ONE OF THEM.

I BELIEVE ALSO WE UPLOADED A DRAFT OF THE CURRENT ED SPEC FOR YOUR REVIEW, SO IF YOU HAVE QUESTIONS, PLEASE FEEL FREE TO ASK.

SO WITH THAT EXCUSE ME, I'M.

WE'RE OPEN TO ANY QUESTIONS.

AGAIN, THE DRAFT DOCUMENT HAS BEEN PROVIDED TO THE BOARD.

YOU HAVE THE OPPORTUNITY TO REVIEW THE DOCUMENTS BETWEEN NOW AND OUR NEXT BOARD MEETING.

I JUST WOULD LIKE TO JUST COMMEND THE ENTIRE TEAM, INTERNAL AND EXTERNAL, TO THE SCHOOL DISTRICT.

THE EDUCATIONAL SPECIFICATIONS IS PRETTY MUCH WHERE THE RUBBER MEETS THE ROAD.

IT REALLY LAYS OUT WHAT OUR REQUIREMENTS ARE.

AND AGAIN, WE'LL PASS THAT ON TO OUR DESIGN TEAM AS WE MOVE FORWARD.

YOU KNOW, MISS VALENTINO, MR. MORTON, THEY'VE DONE A GREAT JOB OVER THE LAST FEW MONTHS.

YOU KNOW, JUST KEEPING THIS GOING, PULLING EVERYBODY IN TOGETHER, GETTING THE INPUT THAT'S NEEDED.

AND IT'S A VERY UNIQUE FACILITY FOR US.

SO WE JUST WANT TO DO IT AND DO IT RIGHT.

SO I THINK WE'RE OFF TO A GREAT START.

SO WITH THAT, I'LL JUST TURN IT OVER FOR QUESTIONS.

DR. PHILLIPS TWO QUESTIONS.

NUMBER ONE, OT AND SPEECH THERAPY, ARE THEY EMPLOYEES OF HKPS OR ARE THEY CONTRACTED OUT? FOR THE HARTFORD ACADEMY, I THINK.

I THINK YOU SAID YOU HAD SPEECH AND SPEECH THERAPY SERVICES.

ALL OF OUR SCHOOLS HAVE SPEECH THERAPY IN THE SCHOOLS.

PT AND OT ARE THEY? I THINK I DON'T WANT TO ANSWER.

WE HAVE TO GET BACK TO YOU BECAUSE I THINK IT JUST DEPENDS ON THE SERVICES NEEDED AT THE SCHOOLS AND THAT'S HANDLED OUT OF OUR STUDENT SUPPORT SERVICES AND WE CAN JUST TALK ABOUT THAT. SO I DON'T EVEN KNOW IF WE GOT DOWN TO THAT LEVEL OF DETAIL ON STAFFING AT THE BUILDING.

SO RIGHT NOW WE'RE TALKING ABOUT PROGRAM AND SPACE REQUIREMENTS.

DOCTOR PHILLIPS SPECIAL ED WOULD HAVE THE DETAILS ON THAT.

BUT THAT SAID, WE USUALLY HAVE A MIX WHERE WE CAN WE HIRE.

BUT, YOU KNOW, PARTICULARLY IN A LOT OF THOSE AREAS WHERE YOU HAVE SHORTAGES, WE HAVE TO CONTRACT OUT FOR SOME OF IT.

SO IT'S REALLY A MIX.

AND THE OTHER QUESTION, THE ORIGINAL PLAN WAS FOR 201,000FT².

AND ON YOUR SPACE SUMMARY REPORT HERE, IT'S 150,000.

WHERE WAS THE SO THE 201,000FT².

IF YOU ADD IN HALLWAYS AND MECHANICAL SPACES AND ANY TYPE OF ADDITIONAL SPACES THAT ARE UTILIZED FOR THAT, THE 150,000FT² ARE MORE PROGRAM RELATED SPACES.

CORRECT. AND ACTUALLY GOING THROUGH A PROCESS THAT WAS KIND OF A WATERMARK, WE'RE RIGHT ON IT, WHICH IS AMAZING FOR THIS TYPE OF FACILITY.

I MEAN, BECAUSE YOU'RE COMBINING AND THE SPECIAL ED PROGRAMS. AND SO LIKE WITH THE ANCILLARY SPACE, THE HALLWAYS OR WHATEVER, WE'RE LIKE, RIGHT ON.

THANK YOU. THAT'S ALL I HAVE.

MUCH RECENT DREASE.

I'M SORRY. WHERE IS THE BUILDING? IS THE BUILDING STILL GOING TO BE? THERE'S BEEN CONVERSATION ABOUT LOCATION AND WHERE ARE WE ON LOCATION SO THAT THE SITE HASN'T BEEN FULLY IDENTIFIED, WHICH IS WHAT WE'LL WAIT TO GO BACK INTO.

[01:35:03]

YES. SO WE ARE STILL AND THE REASON BEHIND THAT WAS WOULD YOU REPEAT IT? WELL, IT'S OUTSIDE OF THE DEVELOPMENT ENVELOPE.

AND THE STATE WANTS US TO WORK WITH OUR LOCAL GOVERNMENT TO TRY TO IDENTIFY PROPERTY WITHIN THE DEVELOPMENT ENVELOPE.

THAT PROPERTY ALSO HAS TO BE CENTRALLY LOCATED WITHIN THE DEVELOPMENT ENVELOPE BECAUSE IT SERVICES THE ENTIRE COUNTY.

SO THAT'S. PRETTY HIGH CRITERIA.

THANK YOU. I JUST WANTED TO MAKE SURE THAT WAS CLEAR.

SO JUST TO.

YEAH, SO TO.

I HAVE WE IDENTIFIED VIABLE CANDIDATES FOR LIKE PATRICE IS SAYING, WE'RE LOOKING FOR A NEW SITE.

SO IS THERE THERE ARE SOME CANDIDATES THAT ARE BEING PRESENTED.

YES. WE MET WITH THE, YOU KNOW, COUNTY EXECUTIVE AND STAFF.

THEY PROVIDED US WITH A LIST OF POTENTIAL SITE LOCATIONS.

OUR TRANSPORTATION DEPARTMENT, ALONG WITH MISS VALENTINO AND MISS BEARD AND MISTER MORTON, THEY WENT THROUGH AND EVALUATED THOSE SITES.

AND THEN WE HAD A FOLLOW UP MEETING WITH THEM AND PROVIDED THAT FEEDBACK TO THEM AND THE PLANNING AND ZONING DEPARTMENT AND THEIR DEPARTMENT THAT'S RESPONSIBLE FOR THE DISPOSITION OF PROPERTY.

THEY'VE BEEN REACHING OUT TO POTENTIAL PROPERTY OWNERS AND HAVING CONVERSATIONS THERE.

AND WE'RE JUST WAITING TO GET SOME FEEDBACK FROM THEM ON THE RESULTS OF THEIR DISCUSSIONS WITH PROPERTY OWNERS.

GREAT. THANK YOU. YOU GUYS HAVE DONE A TREMENDOUS JOB IN PUTTING THIS TOGETHER, VERY THOROUGH.

AND I GUESS IT'S UNFORTUNATE THAT THE FIRST SITE FELL THROUGH, BUT IT SOUNDS LIKE YOU'RE ON IT.

SO THANK YOU.

THANK YOU. THIS IS FUN.

THANK YOU.

I JUST HAVE A COUPLE OF QUESTIONS.

SO FOR ALL INTENSIVE PURPOSES, THEY'RE TWO BASICALLY SEPARATE SCHOOLS THAT WHEN INTERACTION IS APPROVED BETWEEN THE TWO GROUPS OF STUDENTS, THEN THEY SHARE SPACES.

CORRECT. CORRECT. SO LIKE YOU WERE SAYING AT LUNCH TIME, AND I DON'T KNOW IF I'M JUMPING THE GUN WAY AHEAD OF TIME, BUT WE HAD A LOT OF THESE DISCUSSIONS.

YEAH. SO IF YOU HAVE A STUDENT THAT ONE DAY SAYS, YOU KNOW, I DON'T FEEL LIKE.

INTERACTING WITH OTHER STUDENTS AT THE MOMENT.

HOW AND AGAIN, I DON'T KNOW IF I'M JUMPING THE GUN, HOW ARE WE GOING TO KEEP TRACK OF WHAT STUDENTS ARE IN, WHAT CAFETERIAS AT WHAT TIMES AND IF THEY DECIDE TO INTERACT? SO I THINK THAT IS A STAFFING.

SO IF YOU HAVE A STUDENT, OF COURSE, THERE'S SOME STUDENTS THAT JUST WILL NOT BE ABLE TO GO INTO THE OTHER CAFETERIA.

SOME OF IT'S SENSORY ISSUES, THE NOISE, THINGS LIKE THAT.

YOU REALLY HAVE TO, YOU KNOW.

BE ABLE TO SEPARATE THEM.

THE OTHERS WILL BE ACCOMPANIED BY STAFFING TO GO INTO THE ELEMENTARY SCHOOL AND ANYTHING THAT IS WORKED OUT WOULD BE WORKED OUT THROUGH THE STAFF, WHICH WAS KIND OF A BIG IDEA BETWEEN THE ONE COMMUNITY SCHOOL BECAUSE YOU DON'T WANT TWO FACILITIES OPERATING ON SEPARATE, YOU KNOW. YES.

YOU REALLY WANT THAT TO TO TAKE PLACE.

SO THAT COMMUNICATION HAS TAKEN PLACE SO THAT WHEN THOSE DECISIONS ARE NEEDED AND THOSE DECISIONS ARE MADE, IT'S MADE LOOKING AT THE FULL PICTURE, NOT JUST FROM ONE SIDE OR THE OTHER. GOTCHA.

I JUST MY CONCERNS ARE WITH ELEMENTARY SCHOOL STUDENTS IN AND I UNDERSTAND WE'RE DEALING WITH SPECIAL NEEDS CHILDREN THAT I'M SAYING ARE LIKE 21 YEARS OLD.

THE INTERACTIONS, WE CAN MONITOR THOSE SITUATIONS, THAT'S ALL.

AND THAT THAT WAS PART OF THE SAFETY AND SECURITY AS WELL, BECAUSE, YOU KNOW, YOU HAVE LARGER STUDENTS IN THE SAME BUILDING WITH SMALLER STUDENTS.

AND THAT'S PART OF THE REASON THAT A LOT OF THE SEPARATION IS TAKING PLACE.

SO, YES, THAT'S THERE'S BASICALLY TWO TWO BUILDINGS IN IN THE FACILITY.

AND THEN A LOT OF THAT COORDINATION WILL HAVE TO TAKE PLACE WITH THE LEADERSHIP.

AND SOME OF THEM HAVE SPECIAL FEEDING NEEDS.

SO THAT'S ANOTHER IT'S, YOU KNOW, FOR THE DIGNITY.

AND, YOU KNOW, THEY MAY NOT WANT.

I'M JUST ABSOLUTELY YEAH.

A LOT OF THERE'S A LOT OF DISCUSSION ABOUT.

YEAH. WELL, GREAT JOB, GUYS.

THANK YOU. NO.

SURE. I FEEL LIKE THIS IS THE MOST HUMAN PART OF A BOARD MEETING WE COULD EVER HAVE.

LIKE, WE ARE JUST TALKING PURE HUMAN NEEDS.

BUT LET'S TALK SAFETY AND SECURITY REAL QUICK.

IF WE'RE HAVING HOW MANY STUDENTS ARE GOING TO BE IN THIS SCHOOL? LIKE, WHAT'S THE MAXIMUM CAPACITY? WHY CAN'T I REMEMBER OFF THE TOP OF MY HEAD? 550 PLUS ONE, 543 ARE WE IS IT IF IT'S CONSIDERED TWO DIFFERENT SCHOOLS, ARE THERE GOING TO BE THE RESOURCES OF TWO DIFFERENT SCHOOLS?

[01:40:01]

AS FOR SAFETY AND SECURITY, YES, THEY ARE LITERALLY DESIGNED IN TO HAVE I CAN'T SPEAK EXACTLY FOR SAFETY.

I UNDERSTAND. BUT WE DESIGNED IN PUBLIC DAY SCHOOL.

WE DESIGNED AN ELEMENTARY SCHOOL.

THAT'S WHY WE HAD AN ELEMENTARY SCHOOL PRINCIPAL WHO SAT IN SO THAT WHEN WE DISCUSSED AND WE BROUGHT IN ELEMENTARY SCHOOL STAFF TO KIND OF SUPPORT AND TALK ABOUT WHAT THE NEEDS ARE FOR THAT SIDE OF THE FACILITY.

SO LIKE IF THERE'S A SCHOOL SAFETY LIAISON OR AN SRO IN.

GO AHEAD. I'M SORRY. YEAH, SO SO, YES.

SO AND AGAIN, WE'RE TALKING ABOUT IN PROGRAM FORM.

SO THE DESIGN HAS NOT OCCURRED YET.

OKAY. WHERE WE'RE GOING TO ACTUALLY LAY OUT HOW THE BUILDING FLOWS, BUT THE SPACE THAT'S NEEDED FOR THE POINT OF ENTRY, THE VESTIBULE AREAS, ACCESSING THE MAIN OFFICE FOR RECEPTION, ALL OF THAT IS IS PROGRAMED INTO THE EDUCATIONAL SPECIFICATIONS.

AND WHEN WE HAND THAT OVER TO THE DESIGN TEAM, THEY'LL SIT DOWN AND ACTUALLY START TO PLAY WITH THE BLOCKS AND HOW, YOU KNOW, FOLKS WILL ACCESS THE BUILDING IN THE CONTROL POINTS. OKAY.

SO THAT THAT'S BEEN PART OF THE DISCUSSIONS AND WE'VE HAD SEVERAL MEETINGS JUST HOW WE WERE GOING TO MANAGE STAFF THAT WERE COMING TO THE BUILDING FOR THE PUBLIC DAY SCHOOL, HOW WE WOULD MANAGE STAFF AND PARENTS COMING TO FOR THE ELEMENTARY SCHOOL AND HOW WE WOULD MANAGE THOSE PARTNERS COMING IN FOR THE MIDDLE SCHOOL. SO ALSO A LOT OF VOLUNTEERS THAT COME IN FOR THE PUBLIC DAY SCHOOL AND THEY'RE THERE FOR PART OF THE DAY.

THERE'S A LOT OF ADDITIONAL SUPPORT STAFF THAT COME IN.

SO AND THEIR PARENTS ARE IN AND OUT OF THE BUILDING ALL DAY AS WELL.

SO THERE'S A LOT OF TRAFFIC THAT WILL BE COMING IN.

SO SO ONCE THEY DECIDE HOW MANY SCHOOL SAFETY LIAISONS OFFICERS WE NEED IN THE BUILDING, THEN THAT WILL BE ANOTHER CONVERSATION AND WE'LL STAFF FROM THERE STAFFING. YOU KNOW, WE HAVEN'T GOTTEN TO A ANY CONVERSATION ABOUT HOW MANY TEACHERS, HOW MANY PARAEDUCATORS, YOU KNOW, JUST CONCEPTUALLY, WE'VE BEEN HAVING THE DISCUSSIONS, BUT THERE'S A BUDGET IMPACT.

SO WE ALWAYS SAY THAT THE OPERATING AND CAPITAL BUDGET IS LINKED.

SO WE HAVEN'T HAD ANY CONVERSATION ABOUT HOW MANY BUSSES WE'RE GOING TO NEED AT THIS POINT, BUT WE WILL BE BEFORE THE BOARD TO TALK ABOUT TRANSPORTATION NEEDS, BUSSING AND EVERYTHING ELSE THAT COMES ALONG WITH IT.

GOTCHA. WE TALKED ABOUT STAFFING AND THE IDEA OF HOW MANY STAFF ARE CURRENTLY HERE.

WE LOOKED OUT TO FUTURE STAFFING NEEDS, WHAT IDEAS PROGRAMS, THINGS LIKE THAT THAT THE SCHOOL WILL OFFER AND HOW IS THAT TYPICALLY STAFFED AND HOW IS THAT IDEALLY STAFFED? SO THOSE DISCUSSIONS WERE HAD BECAUSE WHEN YOU'RE LOOKING, YOU HAVE TO MAKE SURE YOU HAVE ENOUGH OFFICE SPACE, YOU HAVE TO MAKE SURE YOU HAVE ENOUGH CLASSROOMS TO TO HAVE THE STUDENTS IN. YOU HAVE TO MAKE SURE YOU HAVE ENOUGH DESK SPACE FOR EVERYBODY THAT'S THERE, BUT ALSO THE SPACE FOR THEM TO ACTUALLY DO THEIR WORK.

SO SOME OF THE THERAPY AREAS ARE SEPARATE FROM THE OFFICE AREA.

THEY MAY HAVE ONE COMBINED OFFICE AREA FOR FOR STAFF MEMBERS AND THEN THERE MAY BE A THERAPY SPACE THAT THEY CAN GO TO.

WE'LL CROSS THAT BRIDGE.

AND IF I COULD ADD MS. PLANK AND MR. GUYER WAS QUICK TO POINT OUT AND WE HAVE, YOU KNOW, MR. BROOKS AND MULTIPLE PEOPLE A PART OF THE PROCESS, THE PROCESS THAT, YOU KNOW, FOR THE STUDENTS AT HARTFORD ACADEMY, THE THE TRAINING OF RUN HIDE FIGHT DOESN'T WORK, RIGHT? SO I'M NOT GOING TO DISCLOSE SOME OF THE THINGS THAT WE YOU KNOW, AND BUT THERE'S OTHER THINGS PUT IN PLACE TO HELP PROTECT THOSE KIDS IN THE EVENT THESE ARE OUR MOST VULNERABLE STUDENTS.

ELEMENTARY AS WELL.

SO I LOVE IT.

THANK YOU. YOU'RE WELCOME. ANY OTHER QUESTIONS OR COMMENTS? THIS WILL BE AT THE NEXT BOARD MEETING.

YES. 26.

THANK YOU. THANK YOU SO MUCH.

SO YOU'RE UP AGAIN.

PRESENTATION OF THE 2023 EDUCATIONAL FACILITIES MASTER PLAN AND COMPREHENSIVE MAINTENANCE PLAN.

I CAN INTRODUCE YOU AGAIN, BUT GO WITH IT.

RIGHT. AGAIN, PRESIDENT MUELLER, VICE PRESIDENT.

SO MEMBERS OF THE BOARD.

SUPERINTENDENT BOLTON.

OUR NEXT PRESENTATION IS FOR OUR EDUCATIONAL FACILITIES MASTER PLAN IN OUR COMPREHENSIVE MAINTENANCE PLAN.

IT'S ACTUALLY THE 2023.

THAT'S NOT THE RIGHT WORD.

THAT'S NOT RIGHT. SO SO I DON'T EVEN KNOW.

THE DATES ARE NOT ACCURATE THERE.

SO WE'LL MAKE THAT CORRECTION MOST DEFINITELY AT OUR NEXT BOARD MEETING.

RIGHT. SO OUR EDUCATIONAL FACILITIES MASTER PLAN IS A PLANNING DOCUMENT THAT'S REQUIRED BY THE STATE.

SO MISTER BROWN, IN FOR JEREMY OR WHOEVER'S RUNNING THIS IN THE BACK, WOULD YOU? SO THE ATTACHMENT IN THE THAT'S ACTUALLY ON THE PUBLIC FOR EVERYONE TO SEE.

[01:45:03]

IT LOOKS LIKE THE CORRECT SLIDES BECAUSE IT SAYS 2023 EDUCATIONAL FACILITIES MASTER PLAN IS WHAT'S UPLOADED TO THE WEBSITE.

SO. IF YOU SCROLL ALL THE WAY TO THE END, IT IS PAGE 61 OF 72 IS WHERE THE WHERE THE PRESENTATION STARTS. OH, YES.

OKAY. SO EVERYONE UP HERE WITH THE COMPUTER CAN SEE IT, AND IF THOSE GUYS IN THE BACK FIND IT.

THANK YOU FOR THAT.

OH, IT'S IN THE AGENDA. GO IF YOU'RE IN THE AGENDA FOR TONIGHT.

I HAVE CLICK THERE. IT'S ON SLIDE 61.

72 PAGES DOWN TO 61.

YES. THEY ATTACHED IT TO THE END.

OH, OKAY. STARTS ON SLIDE 61 AND IT'S NUMBER G D, THE LETTER G.

EXCUSE ME. THAT'S WHAT'S POSTED.

WHAT'S POSTED TO THE BOARD AGENDA IS THE CORRECT.

DOCUMENT. THAT'S IT. JEREMY, JUST GO DOWN TO 60 61.

JUST KEEP SCROLLING FOREVER IN THE TOP.

YOU CAN FIGURE IT OUT. JUST KEEP SCROLLING.

SEEMED LIKE HE NEEDS A LESSON ON SCROLLING.

SCROLLING. KEEP SCROLLING.

SMOOTH IT OUT. HE WANTS TO GET RID OF THIS FIRST.

I THINK THEY'LL BE ALL RIGHT.

GO AHEAD. OKAY. BECAUSE I DON'T KNOW HOW SIGNIFICANT IT WOULD BE SINCE MIGHT BE SOME DATES AND SOMETHING MINOR.

SO OUR EDUCATIONAL FACILITIES MASTER PLAN IS A PLANNING DOCUMENT THAT'S REQUIRED FOR SUBMISSION EACH YEAR BY JULY 1ST.

SO WE'LL BE BACK BEFORE THE BOARD AT OUR NEXT BOARD MEETING TO GET THE BOARD'S APPROVAL FOR THE DOCUMENT.

AND OUR COMPREHENSIVE MAINTENANCE PLAN IS ALSO A PLANNING INSTRUMENT THAT ADDRESSES THE MAINTENANCE REQUIREMENTS OF OUR BUILDINGS.

BUT THAT'S NOT EXPECTED TO OUR BOARD UNTIL REQUIRED TO THE STATE UNTIL OCTOBER 1ST.

BUT SOME TIME AGO WE GOT TOGETHER AND WE SAID, WELL, IT JUST MAKES SENSE TO HAVE ONE CONVERSATION AND MAKE SURE THAT WHEN PUTTING THE DOCUMENTS TOGETHER THAT THEY ARE ALIGNED AND NOT ONLY ADDRESS THE FACILITIES NEEDS FOR OUR CAPITAL PROGRAM, BUT THEN THERE ARE SOME OPERATING MAINTENANCE REQUIREMENTS IN OUR BUILDINGS THAT, YOU KNOW, NEED TO BE ADDRESSED SO THAT WE CAN MAKE SURE THAT WE ARE ADDRESSING STRATEGIC PLAN, GOAL NUMBER FOUR FOR SAFE AND LEARNING ENVIRONMENT.

WE'RE GETTING IT UP.

KEEP SEEING IT POP UP.

MAYBE NOT. THAT'S CONFUSING ME HERE.

RIGHT. SO THE STATE REQUIREMENT IS THAT WE SUBMIT THE DOCUMENT AND WE LOOK AT OUR ENROLLMENT.

WE LOOK AT OUR.

OUR POLICIES, OUR PROCEDURES, OUR BUILDING REQUIREMENTS, AND WE ALIGN THAT BECAUSE WE NEED TO EVALUATE THAT INFORMATION SO THAT WE MAKE SURE THAT WE KNOW WHAT WE NEED FOR OUR CAPITAL PROGRAM.

SO WHEN WE TAKE A LOOK AT OUR EDUCATIONAL FACILITIES MASTER PLAN AND THESE REQUIREMENTS, EVERY YEAR, WE'LL SIT DOWN AND USE THAT INFORMATION TO DEVELOP THE CAPITAL PROGRAM THAT WE SUBMIT TO THE BOARD FOR APPROVAL FOR STATE AND LOCAL FUNDING.

SO THIS IS THE PLANNING DOCUMENT.

THAT IS THE BEGINNING OF THOSE DISCUSSIONS.

SO WITH THAT, I'M GOING TO TURN IT OVER TO MISS VALENTINO, AND SHE'S GOING TO WALK US THROUGH THE EDUCATIONAL FACILITIES MASTER PLAN DISCUSSION.

[G. Presentation of the 2023 Educational Facilities Master Plan and Comprehensive Maintenance Plan, Mr. Cornell Brown, Assistant Superintendent for Operations, Ms. Patti Jo Beard, Executive Director of Facilities Management, Mr. Chris Morton, Supervisor of Planning and Construction, and Ms. Missy Valentino, Facilities Planner ]

AND THEN MISS BEARD IS GOING TO TOUCH ON OUR COMPREHENSIVE MAINTENANCE PLAN TOPICS.

SO I WILL GO ON PAGE THREE NOW.

YES. SO CAN WE SCROLL TO PAGE THREE? I DON'T THINK HE HAS IT.

HE'S HAVING TROUBLE PULLING IT UP FOR SOME REASON.

SO MR HAS A PAPER COPY, AND IF YOU GUYS HAVE THE COPY IN FRONT OF YOU, SHE CAN JUST WALK THROUGH IF THAT'S OKAY.

I WAS JUST THINKING THE PUBLIC THAT'S HERE, I WOULD JUST SO SOME OF THE THINGS THAT WE UTILIZE WHEN WHEN LOOKING AT ALL OF THIS, NUMBER ONE, THE STATE COMPLETES AN ASSESSMENT OF OUR FACILITIES.

THEY DO IT FOR ALL THE PUBLIC FACILITIES WITHIN THE STATE, AND THAT HELPS THEM DEVELOP WHAT THEY CALL THE FACILITY CONDITION INDEX.

IT'S REALLY A NUMBER THAT BASICALLY SAYS THIS PERCENT OF THE BUILDING HAS BEEN THE LIFE IS PAST.

SO IF IT'S 85%, IT'S AT 85% OF ITS FULL LIFE.

ITS FULL LIFE IS OF 100%.

SO IT HELPS US KIND OF RANK OUR SCHOOL SYSTEMS, OUR SCHOOLS BY THEIR NEED OVERALL, BUT ALSO BY THEIR INDIVIDUAL SYSTEMS. SO HVAC, ROOF, THINGS LIKE THAT.

SO THAT'S ONE WAY THAT WE CAN KIND OF LOOK AT OUR FACILITY CONDITION.