[E. Recommendation on Revisions and Renaming of Board Policy 08-0005-000 Video Surveillance, Kimberly H. Neal, Esq., General Counsel and Ms. Julie Uehlein, Risk Manager]

RECOMMENDATIONS AND REVISIONS AND RENAMING OF BOARD POLICY 08-000. DISH 000 VIDEO SURVEILLANCE. AND I WOULD LIKE TO CALL ON MISS KIMBERLY NEAL FOR DISCUSSION.

AND ALSO MISS JULIE YULIN, WHO IS OUR SUPERVISOR AT RISK MANAGEMENT. I DON'T THINK MANY

[00:50:01]

MEMBERS OF THE BOARD HAVE HAD A CHANCE YET TO MEET JULIE, BUT SHE HAS ASSISTED ME GREATLY AND REVIEWING THIS PARTICULAR POLICY , UM AS NOTED IN THE BOARD INFORMATIONAL REPORT. THIS VIDEO , THE ORIGINAL VIDEO SURVEILLANCE POLICY FOR HARFORD COUNTY PUBLIC SCHOOLS WAS DRAFTED BACK IN 2004. IF ANY OF YOU TOOK A LOOK AT IT, IT'S ABOUT A PARAGRAPH LONG BASICALLY SAYS THAT WE HAVE SOME VIDEO SURVEILLANCE IN AREAS WHERE THERE'S NOT AN EXPECTATION OF PRIVACY WITHIN OUR SCHOOLS. AND ALSO IN OUR SCHOOL BUSSES. UM WHAT JULIE AND I LEARNED, UM RECENTLY IN A SYMPOSIUM, A SAFETY SYMPOSIUM WITH OUR PRINCIPALS AND ASSISTANT PRINCIPALS AND OTHER LEADERSHIP . IS THAT OUR SCHOOL ADMIN WE'RE HAVING A REALLY DIFFICULT TIME KNOWING WHEN TO ACCESS VIDEO SURVEILLANCE, HOW TO USE IT WHEN TO SHARE IT WHILE ALSO MAINTAINING THAT SENSE OF PRIVACY FOR STUDENTS THAT MIGHT BE IN THE VIDEOS. UM AND AS WE OUTLINED, THERE WERE QUESTIONS CONCERNING THE LENGTH OF TIME VIDEOS MUST BE PRESERVED WHEN THE VIDEOS MAY BE SHARED WITH PARENTS OR OTHER THIRD PARTIES AND VARIOUS SITUATIONS, PROTECTION OF PERSONALLY IDENTIFIABLE INFORMATION THAT MAY BE INCLUDED IN A VIDEO WHEN IT'S NECESSARY FOR THE VIDEO TO BE RETAINED OR SHARED, AND JUST MANY OTHER QUESTIONS ABOUT HOW TO DO THAT AND HOW TO DO IT CONSISTENTLY AND LEGALLY. UM SO MS YULIN AND I, UM CONVENED WORKGROUPS THAT INCLUDED ALL LEVELS OF LEADERSHIP, EXECUTIVE DIRECTORS, DIRECTORS, SUPERVISORS AND PRINCIPALS. UM AND WE REVIEWED OTHER POLICIES FROM OTHER SCHOOL SYSTEMS AS WELL ON THIS TOPIC, SO THE POLICY THAT IS PRESENTED TO YOU THIS EVENING IS THE PRODUCT OF THAT, UM, IT IS A LITTLE BIT LONGER THAN THE ORIGINAL POLICY . IT INCLUDES A STATEMENT OF PURPOSE, WHICH ALL OF OUR UPDATED POLICIES DO INCLUDE UM WHICH, OF COURSE, THE PRIMARY FUNCTION IS MANAGEMENT OF STUDENT SAFETY. UM AND THAT IT BE MAINTAINED IN ACCORDANCE WITH FEDERAL, STATE AND LOCAL LAWS AND REGULATIONS. WE ALSO INCLUDE NUMEROUS DEFINITIONS BECAUSE AS YOU'LL SEE WHEN YOU LOOK AT THE POLICY, THERE'S MANY GROUPS, INCLUDING OFFICE OF SAFETY AND SECURITY, THE OPPOSITE OF THE GENERAL COUNSEL OFFICE OF TRANSPORTATION OFFICER RISK MANAGEMENT OFFICE OF TECHNOLOGY , STUDENT SUPPORT SERVICES, ELEMENTARY AND SECONDARY EDUCATION SERVICES. UM AND OTHERS WHO ARE INVOLVED IN THIS PROCESS. AND WE TOOK THE TIME TO CONSIDER WHO WOULD BE AN AUTHORIZED VIEWER. UM AND THEN HOW YOU MIGHT OBTAIN AUTHORIZATION TO VIEW A VIDEO. WE ALSO IDENTIFIED A CHAIN OF CUSTODY AND THEN HOW THE VIDEO WOULD BE MAINTAINED IN A SECURE SERVER. UM SO THE STATEMENT OF POLICY, WHICH IS SECTION THREE, JUST REALLY GOES ON HOW WE'RE GOING TO PROTECT STUDENTS, STAFF AND STAKEHOLDERS SAFETY WHILE BALANCING IMPORTANT PRIVACY RIGHTS. UM WE ALSO AGAIN TALK ABOUT THE AUTHORIZED USERS AND VIEWERS CHAIN OF CUSTODY STORAGE TRAINING, WHICH IS VERY IMPORTANT. UM AND THEN, ULTIMATELY AS WELL THAT WE WILL HAVE PROCEDURES WHICH WILL ACCOMPANY THIS POLICY. UM AND I'M GONNA PASS IT TO JULIE. THE PROCEDURE IS NOT BEFORE THE BOARD. IT'S NOT SOMETHING THAT GOES OUT FOR PUBLIC COMMENT THE WAY THE POLICY IS, BUT WE DID WANT TO SHARE WITH THE BOARD GENERALLY WHAT THE PROCEDURE INCLUDES, AND AGAIN THIS IS A WORKING DOCUMENT THAT'S GETTING LOTS OF INPUT FROM THE GROUND USERS. THESE PRINCIPLES AND THIS WAS DID PRINCIPLES. HELLO, MICHELLE. KIMBERLY MENTIONED WE WORKED THE SCHOOL STAKEHOLDERS DRAFTED POLICY PROCEDURE AND A REVIEW OF REQUEST FOR HIM TO GO ALONG WITH THIS POLICY AND PROCEDURE. UM HOPE IS TO PROVIDE GUIDANCE TO STAFF AND WHAT TO DO WHEN THEY RECEIVE REQUESTS TO ACCESS VIDEO SURVEILLANCE, WHETHER IT'S IN OUR SCHOOL GROUNDS OR SCHOOL BUSSES. IN THE DRAFT PROCEDURE. WE WILL PROVIDE GUIDANCE ON THE FOLLOWING STORAGE AND DOCUMENTATION OF ACCESS TO VIDEO FOOTAGE FROM HARFORD COUNTY PUBLIC SCHOOL SECURITY CAMERAS. PRESERVATION OF HARFORD COUNTY PUBLIC SCHOOLS , VIDEO RECORDS, VIDEO RECORDS AS EVIDENCE AND STUDENT DISCIPLINARY PROCEEDINGS EXPORTING VIDEO TO CORRECT OFFICE OF SAFETY AND SECURITY. CENTRAL VIDEO SERVER FOLDER RETENTION OF EXPORTED VIDEO RECORDS. FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT PROVISIONS. COPIES OF VIDEO FILES. A FORM THAT INCLUDES REQUESTS TO VIEW VIDEO WAS AN APPROVAL PROCESS REQUESTS BY LAW ENFORCEMENT ACCESS TO SCHOOL VIDEO RECORDINGS THAT ARE PART OF AN EMPLOYED PERSONNEL RECORD. PUBLIC INFORMATION ACT REQUESTS AND TO DO STUFF TRAINING. AGAIN.

WE RECEIVED FEEDBACK FROM PRINCIPAL TO SYSTEM PRINCIPLE STAFF FROM THE OFFICE OF TECHNOLOGY OFFICE OF SAFETY AND SECURITY OFFICE OF TRANSPORTATION OFFICE OF STUDENT SUPPORT SERVICES AND THE OFFICE OF ELEMENTARY AND SECONDARY EDUCATION SERVICES. WE VALUE THIS FEEDBACK AND THANK THEM FOR THEIR SUPPORT ON THIS POLICY. UM THE POINT OF THIS VIDEO SURVEILLANCE POLICY PROCEDURE. AND REVIEW VIDEO FOR MR STREAMLINED THE PROCESS ACROSS

[00:55:01]

ALL SCHOOLS AND TO MAKE IT EASIER FOR SCHOOL STAKEHOLDERS AND KNOW WHAT TO DO WHEN THEY RECEIVED A REQUEST TO VIEW VIDEO SURVEILLANCE AND FOR STAKEHOLDERS OUTSIDE THE SCHOOL SYSTEM ON HOW TO REQUEST TO VIEW VIDEO SURVEILLANCE. THAT'S A LOT OF INFORMATION. YOU MAY HAVE QUESTIONS, BUT I DO WANT TO SAY THAT EVEN THOUGH THIS POLICY AND THE PROCEDURE WILL COVER A LOT OF THINGS AGAIN, AS JULIE SAID, THE POINT IS TO ACTUALLY STREAMLINE THIS. IT'S TO MAKE IT CONSISTENT AMONG ALL OF OUR SCHOOLS AND TO REALLY HELP OUT THE PRINCIPALS AND ASSISTANT PRINCIPALS WHO WERE KIND OF STRUGGLING WITH HOW TO HANDLE THESE SENSITIVE SITUATIONS. UM YOU KNOW, WHILE AGAIN WE'RE TRYING TO PROTECT STUDENTS AND STAFF, BUT WE'RE ALSO TRYING TO PROTECT PRIVACY RIGHTS AS WELL. YOU I'M GONNA CALL ON EACH BOARD MEMBER FOR THEIR COMMENTS. DR BAUER. THANK YOU. SO. I GUESS ME THE MIDDLE OF THE POLICY FOR THE REAL WAYS OF THE VIDEO IS BECAUSE THROUGH YOUR OFFICE WHAT IS DONE CURRENTLY. UM I'LL PASS SOME OF IT TO JULIE. I KNOW THAT THEY'RE DOING REALLY HANDLING THIS, UM WITHIN EACH SCHOOL, SO IT'S BASED ON WHAT THE PRINCIPAL AND THE ASSISTANT PRINCIPAL HOW THEY ARE VIEWING THIS AND THAT WAS WHY THEY CAME TO US DURING THE SAFETY SYMPOSIUM WITH THESE KINDS OF QUESTIONS. IT HAS COME TO MY OFFICE AT CERTAIN TIMES.

IF THERE WAS OF COURSE, IF THERE WAS A SUBPOENA OR ANYTHING LIKE THAT, OR IF LAW ENFORCEMENT SHOWED UP AT A SCHOOL AND WANTED TO SEE A VIDEO, BUT USUALLY THAT THE REGULAR YOU KNOW, APPARENT COMING IN AND ASKING TO REVIEW A VIDEO THAT WAS NOT COMING THROUGH EITHER OF OUR OFFICES.

AND THERE WASN'T A REQUEST FORM , YOU KNOW, OR ANYTHING LIKE THAT. WE REALLY FELT LIKE IT WOULD BE IMPORTANT AS WELL TO TRACK WHEN VIDEOS WERE BEING SHARED WHAT PORTIONS OF VIDEOS WERE BEING SHARED? HOW THEY WERE BEING USED THOSE TYPES OF THINGS THANK YOU FOR FURTHER QUESTIONS.

DR HAROLD. YES THAT WAS MY QUESTION AS WELL. THANK YOU FOR EXPLAINING. I APPRECIATE IT. I HAVE NO OTHER QUESTIONS. THANK YOU, MRS KARWACKI. THANK YOU FOR TIGHTENING UP THE PROCEDURES.

AND FOR STANDARDIZING THEM ACROSS THE ENTIRE SYSTEM. I THINK THAT'S ESSENTIAL. THANK YOU. MRS KELLY. THANK YOU FOR THE PRESENTATION AND ALL THE INFORMATION. I APPRECIATE THAT A LOT. THANK YOU. DR PHILLIPS. NO QUESTIONS THANKS FOR THE REPORT. WAS RICCARDI. THANKS FOR THE REPORT. NO QUESTIONS. THANK YOU. THIS BLANKET. NO QUESTIONS. THANK YOU. AND AGAIN. I REALLY APPRECIATE YOU LOOKING INTO THIS AND COMING UP WITH THE PROCEDURES SO THAT THINGS ARE STANDARDIZED BETWEEN THE SCHOOLS. THANK YOU FOR DOING THAT. AND YEAH, WELL, SHE'S ON THE END, MRS GUTIERREZ. QUESTIONS. THANKS. SORRY. I'VE BEEN TRYING TO PUT YOU AHEAD OF ME. BUT YOU'RE NOT. YOU'RE ON THE LIST IN THE WRONG ORDER, SO I APOLOGIZE. IT'S NOT THAT I DON'T LOVE YOU, RACHEL. OKAY. THANK YOU. SO MUCH FOR YOUR PRESENTATION. WE APPRECIATE IT AND THIS WILL GO OUT FOR PUBLIC COMMENT. UM TOMORROW I BELIEVE FOR 30 DAYS, SO IT'LL BE UP FOR A VOTE AFTER THAT. THANK YOU. NEXT WE HAVE THE PRESENTATION OF FISCAL YEAR 2024 CAPITAL

[F. Presentation of FY 2024 Capital Improvement Program - Local Priorities, Mr. Cornell Brown, Assistant Superintendent for Operations, Ms. Patti Jo Beard, Executive Director of Facilities Management, Mr. Chris Morton, Supervisor of Planning and Construction, Ms. Missy Valentino, Facilities Planner]

IMPROVEMENT PROGRAM AND LOCAL PRIORITIES WITH MR CORNELL, BROWN AND TEAM IT JUST SAYS AND TEAM. ALWAYS GOOD TO SEE YOU. TEAM. THANK YOU. UM MY NAME IS CORNELL BROWN. I'M THE ASSISTANT SUPERINTENDENT OF OPERATIONS. AND JOINING ME THIS EVENING FOR TONIGHT'S PRESENTATION. DISCUSSION IS MISS PATTY JO BAER. SHE'S EXECUTIVE DIRECTOR FACILITIES MANAGEMENT. MR CHRISTOPHER MORTON. HE'S OUR SUPERVISOR, PLANNING CONSTRUCTION AND MISSY VALENTINO. SHE'S OUR FACILITY PLANNER. AS YOU KNOW, UM, AS YOU'RE AWARE WE CAME BEFORE THE BOARD EARLIER THIS YEAR. SEPTEMBER UM TO PRESENT ARTS YAPPY AND THE BOARD ADOPTED THE STATE FUNDED PORTION OF OUR CAPITAL PROGRAM. SO NOW WE'RE HERE TO HAVE SOME DISCUSSION WITH THE BOARD TO OBTAIN THE BOARD'S APPROVAL AND DECEMBER FOR THE LOCALLY FUNDED PROJECTS THAT WILL BE SUBMITTED TO OUR COUNTY EXECUTIVE. UM AND OUR COUNTY COUNCIL WHEN WE SUBMIT OUR OPERATING BUDGET FOR THOSE CAPITAL PROJECTS THAT ARE SOLELY FUNDED BY LOCAL GOVERNMENT, UM MISS VALENTINO, SHE'S GONNA WALK US THROUGH THIS EVENING'S

[01:00:01]

PRESENTATION, AND THEN WELL, YOU KNOW, ANSWER ANY QUESTIONS THAT YOU HAVE, AND WE'LL BE BACK BEFORE YOU. I'M AT A FUTURE BOARD MEETING. TO CONTINUE THE DISCUSSION AS WE BUILD AND FINE TUNE THE CRP AS WE WORK WITH OUR INTERNAL STAKEHOLDERS. THANK YOU. UM. AS MR BROWN SAID. WE WERE HERE LAST MONTH, AND YOU APPROVED OUR STATE'S SUBMISSION FOR REQUEST. UM, HAVE A SUMMARY HERE OF THE REQUEST THAT WAS SUBMITTED. AND WE ARE IN COMMUNICATION WITH THE STATE ABOUT NEXT STEPS FOR ALL OF THESE PROJECTS. SO WE ARE TURNING OUR FOCUS TO OUR LOCAL ONLY FUNDING REQUEST. AND FOR THIS, WE HAVE TWO MAIN SOURCES OF FUNDING UNDER THE LOCAL, WHICH WOULD BE THE OBLIGATION BONDS, WHICH ARE MORE OF THOSE LARGER PROJECTS WERE REALLY BORROWING MONEY TO AFFORD THE PROJECTS OR THE COUNTY IS BORROWING MONEY. AND THESE ARE FOR THOSE LONGER 15 PLUS YEAR LIFE EXPECTANCY. THESE ARE FOR THE PROJECTS THAT ARE FOR THE STATE MATCH TO OTHERS, LARGER PROJECT OR THE LOCAL MATCH TO THE STATE FOR THOSE LARGER PROJECTS, AND THEN WE HAVE THE PAY AS YOU GO OR OFTEN REFERRED TO AS PAYGO, AND THIS IS ACTUALLY EXISTING FUNDING THAT THE COUNTY HAS AND COMPAY. WHAT ABOUT THE WRONG WAY? SORRY. UM SO. HERE. I HAVE IN ALL OF THESE NEXT FEW SLIDES, UM, A SUMMARY OF WHERE WE ARE AND GATHERING INFORMATION AND DATA FOR OUR FY 24 C I P UM YOU'LL SEE A FEW AREAS WHERE WE'RE STILL WORKING THROUGH THE BUDGETS AND DEFINING THOSE BUDGETS. SOME OF THAT REQUIRES JUST A LOT OF INSIGHT, UM, GOING OUT TO VISIT THE SCHOOLS, MAKING SURE THAT WE HAVE AN UNDERSTANDING OF THE FULL SCOPE OF THE PROJECT. BUT WE'RE ALSO STILL MEETING WITH STAKEHOLDERS TO FULLY IDENTIFY WHAT THE NEEDS ARE. UM BUT WE WILL. I WILL KIND OF GO THROUGH THESE A LITTLE BIT OVER HERE.

BUT THE NAME MAIN CATEGORIES THAT WE'VE BEEN GOING TO THROUGH . WE HAVE THE EDUCATIONAL FACILITY UPGRADES AND WE HAVE BLUEPRINT THIS YEAR. WE ARE LOOKING TO INCREASE. OUR PRE K FROM HALF DAY TO FULL DAY THROUGH THIS FY 24 SIP REQUESTS . WE'VE BEEN VISITING ALL OF THE HALF DAY THE SCHOOLS THAT CURRENTLY HAVE HALF DAY PROGRAMS AND DETERMINING WHAT IS NEEDED TO UPGRADE THAT SCHOOL TO AFFORD A PROGRAM WITHOUT DECREASING THE NUMBER OF STUDENTS BEING SERVED AND THOSE PROGRAMS, SO THAT MEANS BASICALLY, WE NEED TO DOUBLE THE NUMBER OF CLASSROOMS THAT WE'RE USING IN THEIR SCHOOLS. CURRENTLY WE'RE APPROXIMATELY 90% CAPACITY AT THE ELEMENTARY SCHOOL LEVEL ACROSS THE BOARD WHEN YOU TAKE ALL THE TURTLE ELEMENTARY SCHOOL SEATS THAT WE HAVE AVAILABLE, AND THEN ALL THE ELEMENTARY SCHOOL STUDENTS THAT WE HAVE IN THOSE SEATS WERE ABOUT 90% CAPACITY. SO IN SOME SCHOOLS, IT'S MORE ABOUT ISSUE. FINDING THERE'S A AVAILABLE CLASSROOMS THAN IN OTHERS WERE KIND OF WORKING THROUGH OUR PLAN. UM WHICH MAY INVOLVE TEMPORARY SOLUTIONS AND THEN LEAVING US TO THOSE PERMANENT LONG TERM SOLUTIONS FOR IMPLEMENTING BLUEPRINT. UM, I DO NOT READ EACH AND EVERY ONE OF THESE TO YOU, BUT ALL OF THIS INFORMATION IS AVAILABLE ON THE WEBSITE. NOW AS WE WORK THROUGH, AND WE WILL CONTINUE TO UPDATE THIS, UM, FOR OUR NEXT MEETING. IF YOU HAVE ANY QUESTIONS, PLEASE FEEL FREE TO ASK AS WE GO THROUGH. I JUST DON'T WANT TO RATE EACH AND EVERY ONE OF THESE LINE ITEMS TO, UM AS WE FINALIZE AND GET THROUGH THE BUDGET PROCESS FOR EACH AND EVERY ONE OF THESE, UM ALL OF OUR NEEDS ARE THEN, UM, PRIORITIZE USING A DECISION MAKING MATRIX. BASICALLY WE'RE LOOKING AT THE PROJECT CATEGORY . WHAT TYPE OF PROJECT IS IT? AND THEN WE'RE LOOKING AT CERTAIN KEY INDICATORS, SUCH AS WHETHER THEY IMPACT ON PROGRAM IF WE CAN, UM, SAFETY AND SECURITY ANY TYPE OF FACILITY IMPACT CAPACITY IMPACT, SUCH AS THE BLUEPRINT THAT WE WERE JUST DISCUSSING ALSO STATE FUNDING. SOME OF OUR PROJECTS REQUIRE STATE FUNDING AND REQUIRE A MATCH WHICH WOULD INCREASE THE SCORE. AND THEN THE LEVEL OF NEED, WHETHER IT'S CURRENTLY CRITICAL, POTENTIALLY CRITICAL IF IT'S A NECESSARY THING THAT WE NEED OR JUST A RECOMMENDATION. ALL THIS INFORMATION IS GROUPED TOGETHER BY THE LEVEL OF NEED SO ALL THE CURRENTLY CRITICAL OR PUT INTO ONE GROUPING ALL THE POTENTIALLY CRITICAL ANOTHER AND SO ON, AND THEN THEY ARE, UM, ORDERED ACCORDING TO THEIR TOTAL SCORE, AND THIS ALLOWS ITEMS THAT MAY NOT GET A HIGHER SCORE AND SOME OF THOSE OTHER CATEGORIES THAT WE'RE RATING. JUST PUT IT. IT'S TOOK CRITICAL TO WHAT WE DO EVERY DAY, MOVE THEM UP INTO THAT SAME CATEGORY AND THEN PRIORITIZE WITHIN THAT CATEGORY CATEGORY. UM, AND WITH THAT, OPEN IT TO ANY DISCUSSIONS, QUESTIONS. JUST GO AHEAD AND CALL ON EVERYBODY. DAVID, DO YOU HAVE DR BAUER? DO YOU HAVE ANY

[01:05:07]

NO QUESTIONS FOR NOW. THANK YOU. GOT YOUR HAROLD. NO QUESTIONS. THANK YOU. MRS KARWACKI THIS TIME. THANK YOU. MISS KELLY. I DON'T HAVE ANY QUESTIONS. THANK YOU. DR PHILLIPS. JUST ONE QUICK QUESTION WHEN SOMETHING COMES UP LIKE BAND UNIFORM REFRESH FALLSTON HIGH SCHOOL. IS THAT SOMETHING THAT THE SCHOOL BRINGS TO YOUR ATTENTION? OR DO PEOPLE ACTUALLY GO AROUND AND LOOKING AT BAND UNIFORMS AND SAYING YOU NEED HAVE YOUR UNIFORMS REPLACED . HOW DOES THAT COME UP AS PART OF THE DISCUSSION, SO USUALLY WE MEET WITH, UM THE HEAD. I WENT BACKWARDS. YOU SHOULD WE MEET WITH THE STAKEHOLDER FOR THE HEAD OF EACH CATEGORY, AND THEY WORK WITH THE SCHOOLS TO DEVELOP A LIST OF PRIORITIES AND NEEDS AND THEY BRING THAT TO US. SO UM, TYPICALLY WE HAVE A BUDGET MANAGER THAT WOULD GO THROUGH AND THROUGH THE THEY WORKED WITH THE SCHOOLS AND REGULAR BASIS.

THEY DEVELOPED THE LIST AND NEEDS. DOES THAT MEAN MORE SENSE ? SO IT'S NOT. IT'S NOT SOMEONE COMING DIRECTLY TO US. IT IS ACTUALLY GOING THROUGH THE BUDGET MANAGER. SO UM THERE'S A BUDGET MANAGER. SOC ATED WITH EACH AND EVERY ONE OF THESE BUDGET LINE ITEMS, UM AND THEY WOULD COME TO US WITH THESE REQUEST. THANK YOU. MR CARTY. THANK YOU. UM SO IF I HEARD YOU CORRECTLY, THIS IS A LIST OF, UM WANTS THAT HAVE BEEN PRESENTED AND THAT YOU'RE GOING TO GO BACK. AND PRIORITIZED BASED ON THE SLIDE BEFORE THIS SLIDE THAT TALKED ABOUT LEVEL OF NEED, AND THEN YOU'LL BE COMING BACK TO US WITH A RECOMMENDATION CORRECT ITEMS THAT DON'T MAKE THE HIT LIST. ROLL FORWARD. CORRECT. YEP THERE'S AN OPPORTUNITY FOR DISCUSSION FROM THE BOARD ANY ANYTHING THAT DOESN'T MAKE THE LIST TO DISCUSS FURTHER WHEN YOU COME BACK WITH THE FINAL RECOMMENDATIONS, WHICH, IF I SAW CORRECTLY AS DECEMBER CORRECT. SO WE AIM FOR THE FIRST MEETING IN DECEMBER, JUST IN CASE THERE'S ANY INCLEMENT WEATHER DAYS GIVES US ANOTHER MEETING IF IT WERE TO GET PUSHED, AND THEN THE FINAL GETS SO MANY TO THE COUNTY IN JANUARY, AND THAT BOARD APPROVAL. WE'LL LOOK AT YOUR RECOMMENDATIONS AND HAVE THE OPPORTUNITY TO PROVE IT. AND IN DECEMBER THANK YOU COULD CLARIFY AND EVERY BUDGET CATEGORY THERE'S A CONTENT SUPERVISOR. WHO'S WORKING, WHETHER IT BE MUSIC WHETHER YOU'RE TALKING ABOUT YOUR SPECIAL AIR PROGRAMS, YOUR CT PROGRAMS, SO THERE'S A PROGRAM EXPERTS AND SPECIALISTS, AND THEY WORK WITH EACH SCHOOL WITHIN THEIR CONTENT AREA TO IDENTIFY THE NEEDS AND TO PRIORITIZE THOSE NEEDS, AND THEN THEY COME TO US, UM, FOR THOSE NINE BUILDING FACILITY RELATED THINGS. AND THEY SAY HERE ARE THE PRIORITIES THAT WE HAVE. AND IT COULD BE TRANSPORTATION, FOR INSTANCE. SO, UM, KATHY BENDERS EVEN THOUGH SHE REPORTS UP TO ME SHE'S AWARE OF HER BUS PRIORITIES, AND SHE WOULD COMMUNICATE THAT TO MR MORTON TO MR BEARD AND TO MISS VALENTINO, AND THEN THEY JUST WOULD COMPILE THOSE THINGS AND PRESENT THEM TO THE BOARD ON EVERY HALF. AND ANYTHING THAT DOESN'T UH. IT WASN'T COMPLETED IN THE CURRENT YEAR OR HAD COMPLICATIONS THAT AROSE FROM IT. WHERE DO THEY APPEAR? SO WE NEED SEVERAL TIMES WITH THE BUDGET MANAGERS THROUGHOUT THIS PROCESS, AND ACTUALLY, THE FIRST MEETING IS WHERE WE SAY THIS WAS OR WASN'T FUNDED IN THE PREVIOUS YEAR'S BUDGET. THAT'S THE FIRST CONVERSATION CONVERSATION AND DO YOUR PRIORITIES STILL STAND OR HAVE THEY CHANGED BECAUSE OF THE CONDITION. AND SO THAT'S WHERE WE MEET SEVERAL TIMES, BUT THAT FIRST ONE IS TO SAY WHETHER IT DID OR DID GET A DECADE FUNDED IN THE LOCAL OR STATE BUDGET, AND THEN THAT'S WHERE WE GO FORWARD. THANK YOU AND TO GO ALONG WITH THAT I DO A REVIEW QUARTERLY OF OUR CAPITAL BALANCES AND WE BROUGHT TO THE BOARD THOSE RECOMMENDATIONS FOR TRANSFERS AT THE END OF THE YEAR AND THEN WE'LL BRING RECOMMENDATIONS. BUT ULTIMATELY IT'S THE DECISION ON THE BOARD. YOU KNOW IF SOMETHING WASN'T FUNDED THROUGH THE PROCESS THAT IF THERE'S MONEY THAT IT COULD BE FUNDED THROUGH THAT. AND WE'VE BEEN VERY FORTUNATE THE LAST FEW YEARS TO WITH FUND BALANCE THAT'S LIKE A LAST RESORT. WE DON'T LOOKED A BIT BUT I'M JUST SAYING WE'VE HAD THAT OPPORTUNITY LAST YEAR, TWO YEARS. AND, UM. THE LOCAL REQUEST. HOW DOES THAT ARRIVED? HOW IS THAT ARRIVED? SO THE FINAL REQUEST AND NOW YOU'VE GOT ALL NUMBERS. UM NEXT TO WHAT? WHAT IS REQUESTED, AND I'M

[01:10:03]

CURIOUS HOW WE ARRIVED AT THE NUMBER THAT SAYS HOW MUCH MONEY WE NEED TO FULFILL. THAT REQUEST DEPENDS ON THE CATEGORY. IF IT'S A CONSTRUCTION PROJECT. TYPICALLY WE HAVE A TEAM GO OUT AND EVALUATE THE ACTUAL NEEDS OF THE FACILITY AND DETERMINE WHAT IT WOULD TAKE TO ACTUALLY IMPLEMENT THE CHANGES IF IT IS A YOU KNOW WHAT? I'M MUSIC REQUEST , THEN WE DEPEND ON OUR BUDGET MANAGERS TO LOOK AT WHAT THEY'RE SPENDING IN THOSE CATEGORIES AND TO PROVIDE US AN ESTIMATE. UM TYPICALLY, WE ALSO FOR BUSSES. WE USE BUSSES. FOR AN EXAMPLE. WE'RE LOOKING AT CURRENT MARKET CONDITIONS BECAUSE WHEREVER PLACING BUSSES NOW WITH LAST YEAR SIP SO THAT ENABLES US TO KIND OF UM, PROJECT FORWARD WHAT THAT LOOKS LIKE WITH WITH A LITTLE BIT OF ESCALATION. ADDED TO THAT THIS YEAR, WE ARE SEEING A LOT OF ESCALATION ACROSS THE BOARD. SO THAT'S KIND OF INCREASING THE AMOUNT THAT WE'RE REQUESTING FOR FY 24. IT'S ALSO IMPACTED OUR BUDGETS FOR LAST YEAR AS WELL. SO REALLY, WHEN WE GO TO THE DECEMBER MEETING, AND WE'RE SAYING WHAT WE AGREE WITH ON THE PRIORITY PRIORITIZATION LIST PRIORITY LIST. I SHOULD SAY , UM WE THEN GO OUT FOR AN RFP ONCE THAT BUDGET APPROVED SO WE DON'T GO OUT FOR AN RFP TO THESE ARE ESTIMATES ESTIMATES ACCUSED ME. THEN WE GO OUT FOR AN RFP AND THAT CHANGES THEN WE HAVE THE CONSENT AGENDA ITEMS THAT COME BACK. THAT MIGHT NOT BE MODIFIED. WHAT WAS THE ORIGINAL APPROVAL? CORRECT SINCE WE BUDGETED THIS MUCH MONEY, AND WE NEED MORE MONEY THAN IT'S UP TO THE SCHOOL SYSTEM TO FIGURE OUT WHERE THAT MONEY IS GOING TO COME FROM, AND POSSIBLY A CHANGE OF PRIORITIES, EVEN THOUGH THE PRIORITIZATION LIST IS ESTABLISHED AT THE TIME, THE BUDGET IS APPROVED, SAYING THIS BASICALLY FOR PUBLIC INFORMATION AS WELL AND CONFIRMATION FOR MYSELF THAT SOMETIMES THIS LOOKS GREAT ON PAPER, BUT WHEN WE COME RIGHT DOWN TO IT, IT MIGHT BE A LITTLE BIT DIFFERENT, BUT AT LEAST WE'VE GOT A PRIORITY LIST OF WHAT WE THINK ARE THE MOST IMPORTANT THAT WE NEED TO GO AFTER. IS THAT CORRECT? THANK YOU, MR RICCARDI IN IN THE TIMES THAT WE'RE IN HAS BEEN MORE CHALLENGING. YES. SO YOU'RE YOU'RE RIGHT ON IT. SO YOU KNOW, TYPICALLY THE STATE ON JUST COST PER SQUARE FOOT FOR CONSTRUCTION IS ABOUT 3.5 4% OF ALL INFLATION FACTOR, AND WE KNOW THAT WE'RE SEEING 8 8.5% AND THOSE BUDGETS WERE SET A YEAR IN ADVANCE. SO YES, IT IS A LITTLE BIT OF A STRUGGLE THESE DAYS. WE'RE SEEING THAT WITH HOMESTEAD WAKEFIELD. AND THE STATE IS ACKNOWLEDGING THAT THEY ARE LOOKING TO MAKE CHANGES TO COMB OR TO BE ABLE TO GO BACK AND CHANGE THE AMOUNT OF FUNDING THEY ALLOCATE FOR A PROJECT BUT THAT IS CURRENTLY IN PROGRESS.

THANK YOU NOT TO BE LABELED A CONVERSATION, BUT NOW WE'RE TALKING ABOUT OUR LOCAL FUNDED PROJECTS. SO, UM BUSSES AND CARS. FOR INSTANCE, WE ALL KNOW THAT THE PRICE OF VEHICLES ARE GOING OUT. IT'S TAKING US LONGER TO, UM YOU KNOW, PLACE IN ORDER TO RECEIVE THE ITEM, AND WE'RE SEEING THAT YOU KNOW 10 15 $20,000 INCREASE FOR A VEHICLE. YOU KNOW FOR A BUS SO WE MAKE THOSE ADJUSTMENTS AS WE GO FORWARD, AND THAT COULD BE THE SAME FOR ANY H V. A C PIECE OF EQUIPMENT THAT PATTY JO AND HER STAFF ARE REPLACING. SO IT'S THE STATE IS ONE THING. SO THESE ARE LOCALLY FUNDED. YOU KNOW INITIATIVES AND THINGS ARE COSTING MORE ACROSS THE BOARD.

THANK YOU VERY MUCH FOR THIS REPORT. AND YOUR COMMENTS. THIS BLANKEN. I HAVE NO COMMENTS.

THANK YOU. PRESIDENT GAUTIER. NO COMMENTS. THANK YOU. JUST CHECK TO MAKE SURE AND SKIP OVER ANYBODY ELSE. AND I HAVE NO COMMENTS. THANK YOU VERY MUCH. I APPRECIATE WHAT YOU'VE DONE.

[G. Presentation of Proposed Inclement Weather Plan, Dr. Eric Davis, Chief of Administration, Mr. Bernard Hennigan, Executive Director of Student Services, Ms. Heather Kutcher, Director of Curriculum, Instruction and Assessment]

PRESENTATION OF PROPOSED INCLEMENT WEATHER PLAN DR ERIC DAVIS AND TEAM.

ALL RIGHT, WELL, GOOD EVENING. BOARD MEMBERS. THESE THE GALLERY. YES THEY ARE. THEY'RE ON THE BOARD OF YOU GOT HCPSS ORG AND THEN GO TO THE BOARD OF EDUCATION TAB AND THEN YOU CAN GO TO MEETING AGENDA. EVERY MEETING IS LIVE STREAMED WITH THE WORK AND THE RECORDED SO YOU

[01:15:01]

CAN GO BACK AND HEAR IT AGAIN, TOO. YES. YOUR LINKS. GOOD EVENING BOARD MEMBERS FOR THE PUBLIC. MY NAME IS ERIC DAVIS. I'M THE CHIEF OF ADMINISTRATION . I'M JOINED THIS EVENING BY OUR NEW EXECUTIVE DIRECTOR OF CURRICULUM INSTRUCTION AND ASSESSMENT, MS HEATHER CULTURE.

AND MR BERNARD HENIGAN, WHO IS OUR EXECUTIVE DIRECTOR OF STUDENT SUPPORT SERVICES. AND TONIGHT WE WANT TO TALK TO YOU ABOUT THE APPLICATION THAT WE WILL BE SUBMITTING TO MSD FOR THE VIRTUAL DAY INSTRUCTION PLAN . UM NOW YOU SEE THE WORD DRAFT BECAUSE IT IS A DRAFT UNTIL YOU ALL APPROVE IT. ON NOVEMBER THE 14TH AND SO WE HOPE THAT WILL BE ABLE TO GET SOME PUBLIC INPUT FEEDBACK TO COME BACK ON NOVEMBER 14TH WHERE YOU WILL VOTE TO ACTUALLY APPROVE IT SO AGAIN TONIGHT IT'S JUST DISCUSSION TO MOVE FORWARD TO GIVE YOU SOME CONTEXT, BACKGROUND AND TO TALK TO YOU A LITTLE BIT ABOUT WHERE WE ARE. AND THE NEXT STEPS ABOUT WHERE WE WILL BE MOVING WITH THIS PARTICULAR PLAN. NOW FOR BACKGROUND AND CONTEXT, AS YOU ALL ARE AWARE IN OUR CALENDAR. WE HAVE SIX IMPLEMENT WEATHER DAYS, WHICH IF WE UTILIZE THOSE DAYS, UM, THE LAST DAY OF SCHOOL WOULD BE JUNE 23RD. AND SO THIS YEAR, AS WITH LAST YEAR S T E IS OFFERED A VIRTUAL PATHWAY. FOR DISTRICTS ALL ACROSS THE STATE TO USE VIRTUAL DAYS TO BE ABLE TO SUPPLEMENT THOSE IMPLEMENT WHETHER DAYS THAT WOULD ACTUALLY COUNT AS A REGULAR INSTRUCTION DAY. SO UH, TONIGHT WE WANT TO TALK TO YOU ABOUT WHAT THAT LOOKS LIKE AS WE MOVE FORWARD.

NOW, WITH THAT. THERE ARE SOME PARAMETERS WITH THE ACTUAL APPLICATION THAT HAS TO BE SUBMITTED. FIRST AND FOREMOST, UM EIGHT DAYS. THERE CAN ONLY BE EIGHT DAYS SUBMITTED. FOR VIRTUAL INSTRUCTION. THAT'S THE FIRST UH, PARAMETER. THE SECOND IS THAT THREE OF THOSE EIGHT DAYS CAN ONLY BE A SYNCHRONOUS. OKAY SO IF WE WANTED TO DO MORE ASYNCHRONOUS DAYS, WE WOULDN'T BE ABLE TO DO THAT. SO ONLY THREE OUT OF THOSE EIGHT. VIRTUAL DAYS CAN BE A SYNCHRONOUS. CAN YOU EXPLAIN A SYNCHRONOUS FOR THE PUBLICLY? YES. YES MA'AM, SO SYNCHRONOUS INSTRUCTION. IS DIRECT INSTRUCTION REAL TIME INSTRUCTION, WHEREAS A TEACHER IS TEACHING IN REAL TIME TO HER STUDENTS, VIRTUALLY WHEREAS A SYNCHRONOUS INSTRUCTION TEACHER UPLOADS THE ASSIGNMENTS TO OUR LEARNING PLATFORM, AND STUDENTS HAVE AN OPPORTUNITY TO COMPLETE ASSIGNMENTS IN A GIVEN TIME FRAME. OKAY SO THANK YOU. SO NOW BASED ON THAT, AS YOU ALL REMEMBER LAST YEAR. WE DID A SURVEY. TO OUR COMMUNITY, PROBABLY BACK IN MARCH, WHERE WE SURVEYED STAFF. AND PARENTS AND THE MAJORITY OF RESPONSES CAME BACK. FOR ASYNCHRONOUS. NOW. IN ADDITION TO THAT WE HAVE DONE FOCUS GROUPS WITH PARENTS, SOME PRINCIPLES AND OUR TEACHER OF THE YEAR FINALISTS. UH AND WHEN GIVEN THE OPTION FOR SYNCHRONOUS INSTRUCTION. OR A SYNCHRONOUS INSTRUCTION. THEY FEEL THE SAME WAY THAT THEY WOULD RATHER HAVE A SYNCHRONOUS INSTRUCTION. SO BECAUSE OF THAT, AND THE LOGISTICS THAT GO ALONG WITH THAT, EVERYTHING THAT WE WILL BE TALKING TO YOU TONIGHT ABOUT WILL BE OUR ASYNCHRONOUS PLAN. WE WILL BE SUBMITTING THE APPLICATION FOR THREE A SYNCHRONOUS INSTRUCTIONAL DAY. SO WITH THE PLAN, THEY ARE SOME ENQUIRIES AND SOME ATTEST, STATIONS THAT HAVE TO BE SUBMITTED. NOW THE INQUIRIES ARE BASICALLY THOSE THINGS WHERE SCHOOL SYSTEMS HAVE LATITUDE TO BE ABLE TO SUBMIT INFORMATION IN EACH OF THOSE CATEGORIES. YOU HAVE DEVICES ACCESS WIFI. HOW WAS SCHOOL SYSTEM WOULD WOULD UTILIZE THAT PROCESS? UM ADDITIONAL FACTORS THAT MAY BE PARTICULAR TO A SPECIFIC SCHOOL SYSTEM. SO AGAIN THAT WOULD PLAY INTO IT, UM, ACCOMMODATIONS HOW WE WILL ACCOMMODATE FOR THOSE STUDENTS WITH SPECIAL NEEDS ATTENDANCE, YOU KNOW, LOOKING AT ARE ASYNCHRONOUS MODEL. HOW WILL WE TAKE ATTENDANCE AND THEN THE BIG ONE THAT MSD IS ASKING FOR IS THE OPPORTUNITIES FOR